About Us:
Paris & Sayer is a small litigation boutique focused on providing high-quality legal services to our clients. We specialize in commercial litigation matters and take pride in our attention to detail, thorough preparation, and client-centered approach. We are seeking a motivated Legal Assistant to join our team.
Position Available:
We are looking for a Legal Assistant to provide administrative support to our team of lawyers. The ideal candidate will have a strong understanding of Ontario’s Rules of Civil Procedure, exceptional organizational skills, an eye for detail and commitment to learning. This position requires someone who thrives in a deadline driven environment and is committed to delivering top-notch support to our team of lawyers.
How to Apply:
Please send your resume and a cover letter to our office manager, Catherine Dennis, at cdennis@parissayer.ca. We look forward to hearing from you!
Key Responsibilities:
- Collaborating seamlessly with team members to provide comprehensive support in triaging and managing requests. Displaying swift responsiveness to inquiries, consistently meeting deadlines, and fostering harmonious cooperation across various departments and individuals within the Firm.
- Effectively managing workflow fluctuations with minimal supervision. Overseeing the Intake process, prioritizing and coordinating work for timely completion.
- Maintaining accurate updates in the workflow system to track and monitor requests.
- Update file and client information whenever necessary.
- Continuously enhancing job knowledge and technical skills through active team participation. Proactively sharing knowledge, information, and mentorship with team members to foster a positive and collaborative environment.
- Performing quality control of own work, seeking clarification when necessary.
- Communicate with clients, opposing counsel, and court personnel.
- Maintain confidentiality and exercise discretion with sensitive client information.
- Finalize correspondence for lawyer’s review.
- Organize client documents electronically.
- Create accurate matters within ACL.
- Maintain accurate records of matters in ACL.
- Provide draft documents to lawyers out of ACL.
- Download case law if requested.
- Organize examinations for discovery, cross examinations, mediations.
- File documents through online portal and maintain record of same.
Key Qualifications:
- Post-secondary diploma in Legal Assistant, Executive Assistant or Administrative Assistant program, or a Bachelor's degree in any subject.
- 1-2 years relevant experience required, preferably in legal or another professional services environment.
- Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
- Learns and maintains a solid understanding of operational policies, process knowledge and firm-specific technology (Clio).
- Possesses strong word processing, spelling, proofreading and editing skills.
- Works effectively with other team members and demonstrates tact, respect, and professionalism in all interactions.
- Provides a high level of service to colleagues and clients (on a limited basis / as required by specific support requests).
- Assesses priorities and performs duties in a highly organized manner; demonstrates strong time management and multi-tasking skills and works well under pressure to meet important deadlines.
- Actively listens to understand client and colleague needs; asks questions to clarify expectations, seeks to fully understand situations, issues, and concerns.
- Responsive to client and colleague requests, providing updates on progress of requests; identifies and communicates obstacles to achieving desired results, in a timely manner.
- Ability to work independently and as part of a team in a deadlines driven environment.
- Strong problem-solving skills and the ability to anticipate the needs of the lawyers.
Why Work With Us:
- Collaborative, supportive work environment.
- Flexible work from home options.
- Competitive salary.
