First Step, a group of healthcare-related businesses operating throughout the GTA and Southern Ontario, is seeking an experienced Administrative Assistant for our Head Office in North York.

In the role you will provide administrative support to our External Operations, Head Office Management Team, some Bookkeeping and Support to our Quality Assurance. (QA)

Functions

This position offers a great opportunity for someone looking to play a key role in supporting operations and ensuring the smooth running of an office environment. A quiet office environment with a great deal of variety and opportunities for growth.

Responsibilities

General office administration functions
Liaison with, and provide administrative support to, external sites
Purchasing supplies and some inventory management
Manage agreements with utilities, cleaning, shredding, supplies, pest control, fire safety, toner, alarms, photocopiers, etc. for all sites

· Assist Accounting Department with some Accounts Payable functions, Quickbooks entry, Filing/Invoice matching and other general tasks

QA support

Skills

At least 5 years of proven work experience in administrative support role
Strong organizational skills
High degree of multi-tasking and time management capability
Excellent communication skills, both written and verbal, with acute attention to detail
Integrity and professionalism
Proficiency in MS Office
Knowledge of Quickbooks
GMP/QA experience preferred but not essential

Job Type: Full-time

Schedule:

Monday to Friday

Education:

Secondary School (preferred)

Experience:

Administrative: 5 years (required)

Work Location: In person

Application deadline: 2025-01-31
Expected start date: 2025-02-17

Integrated Office Management

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Administrative Assistant