Are you a skilled real estate administrator with a proven track record and exceptional expertise in the industry? Are you passionate about providing outstanding client care and administrative support? Do you like to take initiative and go the extra mile?
If this sounds like you – we’d love to have you join our team!
The Sidorova Inwood Real Estate Team is currently hiring an Office Administrator & Listing Coordinator to support our busy and growing team. This new hire will be working in our office located in West Toronto. This position is a high-functioning, multi-tasking role that will involve all aspects of Real Estate (i.e. Service Coordinating, Paperwork, Brokerloading, Administration, etc.).
Responsibilities include, but are not limited to:
- Providing day-to-day administrative support to the team
- Coordinate and schedule home inspections, staging, photography, cleaning, etc.
- Manage incoming and outgoing communications with all clients (phone, text, emails, meetings, etc.)
- Act as a liaison between sellers, agents and other parties involved in the listing process
- Brokerloading MLS listings and updating as required
- Visit properties when required (collect property information)
- Enter listing information and appointment instructions into BrokerBay
- Assist with the preparation of comparative market analysis (CMA’s) reports
- Manage paperwork and ensure that all documents are completed accurately and in a timely manner
- Email all appropriate paperwork to the deal's department and lawyer’s office
- Maintain property expenses and translating into reports for the Broker on a monthly basis
- Crafting the office window display weekly and seasonally
- Maintaining the inventory of office supplies and signs
- Maintaining the cleanliness of the office
- Support the Marketing Manager & Database Specialist as required
Requirements:
- Minimum of 3 years experience in Real Estate Administration
- Must be proficient in English
- Familiarity & experience with Docusign, Webforms and MLS systems (i.e. REALM)
- Proficient with Microsoft Excel
- Experience using a CRM System and BrokerBay
- Above average data entry and computer skills are essential
- Proven organizational and time management skills
- Willing to work occasional evenings and weekends for events
- Driver's License required. Having your own vehicle is preferred, but not necessary
If you're prepared to thrive in a fast-paced environment, have excellent organizational skills, a keen eye for detail, and a genuine passion for real estate, we invite you to apply for this exciting opportunity.
We offer competitive compensation alongside a casual dress code and a supportive, collaborative team atmosphere.
*We thank all candidates in advance for their interest in this position; however only those selected for an interview will be contacted*
Job Type: Full-time
Pay: $55,000.00-$60,000.00 per year
Additional pay:
Benefits:
- Casual dress
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Secondary School (required)
Experience:
- Real Estate Administration: 3 years (preferred)
Language:
Location:
- Toronto, ON M6S 2E2 (preferred)
Work Location: In person
Application deadline: 2025-01-24
