Site Sales Administrator- Equiton Developments
About Equiton :
Founded in 2015, Equiton is a recognized leader in private equity investments with 1 billion CAD in Assets Under Management (AUM). Our exponential growth is a direct outcome of our leadership team understanding how the industry works and how to create long-term wealth through real estate investing. We have discovered that finding the right opportunities involves time, experience, and discipline. Our strategy is always forward-looking, anticipating trends and adapting our selection to strengthen our market position, capitalizing on value creation opportunities, and building the most robust portfolio possible for our investors. We attract exceptionally talented people and create an atmosphere that rewards initiative, independent thinking, and integrity.
Our Culture:
At Equiton, our culture is the cornerstone of our success. We prioritize our people, recognizing their contributions by fostering an environment where initiative, integrity, and innovation thrive. With a commitment to employee well-being, continuous learning, and community engagement, we cultivate a dynamic workplace that empowers individuals to realize their full potential while driving our collective growth towards shared aspirations.
About the Position:
We are seeking a detail-oriented and customer service-driven Site Sales Administrator to support multiple pre-construction development sales offices across the Greater Toronto Area (GTA). Reporting to the VP, Sales and Marketing, the Site Sales Administrator will oversee all aspects of real estate deals processing, including quality control, compliance, and financial management, while also managing agent accounts and preparing legal documentation. Additionally, responsibilities include coordinating marketing efforts, maintaining office operations, and ensuring a seamless customer experience through effective collaboration with various departments. Candidates must be open to relocating for various projects as required.
Key Functions and Responsibilities:
- Oversee all aspects of deals processing, including quality control, entry, closings, deposit management, compliance, advances, and expenses
- Greet and welcome visitors to the sales office, directing them to the appropriate contacts and ensuring a welcoming atmosphere
- Answer and route incoming calls efficiently
- Maintain an organized and professional sales office environment
- Handle multiple project emails, ensuring all inquiries are answered in a professional and timely manner
- Follow sales office opening and closing procedures and maintain sales office equipment and inventory
- Handle photocopying, filing, and scanning of sales-related documentation
- Manage agent accounts, billing, deal preparation, file management, and compliance
- Prepare agreements of purchase and sale, addendums, and Sales Management System with pricing and relevant statistics
- Create marketing materials such as brochures and sales inserts
- Generate and distribute accurate daily and weekly reports as required
- Test agreements before launch and manage colour choice selection lists
- Handle all deposit cheques and banking requirements
- Review, audit, and update sales documents for accuracy
- Process assignments and manage associated cheques
- Manage parking and locker inventories, coordinating with sales and marketing teams for allocation
- Ensure smooth Purchase of Sale process using Sales Management system
- Collaborate with other departments to optimize the customer experience
- Track commission invoices and request replacement cheques from purchasers when necessary
- Track sales, cancelations and any changes to the agreements
- Review décor upgrade/décor forms and update purchaser files accordingly
- Respond to purchaser inquiries and update purchaser files with lawyer information
- Maintain status and sales reports, and audit files for final closing
- Train additional admin staff
- Uploading all sales documents accurately and distributing to all required stakeholders
Required Skills and Abilities:
- Strong client relationship management skills
- Ability to maintain confidentiality and sensitive information
- Strong attention to detail and highly organized
- Strong knowledge of real estate terminology, processes, and industry practices
- Understanding of Tarion requirements and deal closing requirements
- Excellent organizational and time management skills
- Positive attitude and high level of professionalism
- Self-motivated, works independently and takes initiative
- Ability to effectively communicate with all levels of the company and public
- High level knowledge and use of Sales Management Systems, Microsoft Office, Excel, Dropbox, and scheduling tools
- Strong work ethic and ability to handle confidential information discreetly
- Ability to perform under pressure
- Availability to work on weekends is required
Education, Qualifications & Experience:
- University degree or college diploma or equivalent experience (2-3 years minimum)
Our Commitment to Diversity, Equity and Inclusion:
In addition to being dedicated to building a workforce that leverages diverse talent, we are committed to fostering an inclusive and accessible experience where all employees feel valued, respected and supported. We are an equal opportunity employer that values a culture that reflects and celebrates diversity of thought, background and experience. If you require accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know, so that we will work with you to meet your needs. We thank you for applying, however, only those selected to continue will be contacted.
Our Core Values:
Rigorous adherence to a set of moral and ethical standards focused on respect, honesty, and fairness.
Individual responsibility for delivering on our commitments and being accountable for our decisions, actions, and results.
Offering the highest level of professional expertise, quality service and knowledgeable insights.
We recognize our customers are the reason for our success and know by putting their needs first, we foster trusting, long-term relationships.
Focusing on a growth mindset, continuous improvement, embracing change, and recognizing goals are achieved through dedication and hard work.
Please note that at present, legal eligibility to work in Canada is a prerequisite for this role.
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