Description
Role Summary
Reporting to the Manager, Office Administration, the primary responsibility of this position is to assist the Manager, Office Administration with the day-to-day management of all GTA offices. The Office Coordinator will also be accountable for assisting with special projects including office digitization, events, office renovations, and presentation consolidation. This position will work with a wide variety of functional areas and teams including Executives, departmental heads, external advisors, consultants, vendors and other third parties.
The successful candidate will have excellent organizational, interpersonal, problem solving, and communication skills. They should also be passionate, committed, have strong attention to detail, while at the same time being coachable and open to new approaches to solution projects. They should have previous experience as a corporate receptionist or administrative assistant.
Core Responsibilities
- Visitor Management – 25%
- Manage the reception area including:
- Greeting and managing high volume of guests and visitors
- Answering and transferring of incoming calls; taking messages when required
- Ensuring the reception area represents the Pure brand i.e. clean desk, organized coat closet, clean boardrooms
- Manage hoteling stations
- Manage Mail and Couriers
- Retrieving and distributing mail; opening, recording, scanning and filing where required
- Facilitation of incoming and outgoing packages
- Office Administration – 60%
- Refill and restock kitchen supplies; empty / fill the dishwasher when necessary
- Monitor office supply inventory for all GTA Offices
- Processing Invoices
- Printer Management
- Activate and track access passes for all GTA offices
- Manage file and storage room including:
- General organization
- Filing of e-documents on Box
- Administrative Support - 15%
- Scheduling of meetings
- Calendar Management
- Manage multiple shared inboxes
- Assisting with company-wide and office meetings including: securing venues, catering, suppliers etc.
- Submission of monthly expenses in Concur
Required Skills And Experience
- Strong Microsoft Office skills – Outlook, Word, PowerPoint and Excel
- Excellent communications, multi-tasking and interpersonal skills
- Able to ramp-up quickly and take initiative; excels in a dynamic environment
- Previous Corporate Receptionist or Administrative experience required
- Real Estate experience preferred
Our people are what makes us different. At Pure Industrial we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.
