Engineers and Geoscientists British Columbia is currently searching for an
Administrative Assistant, Registration to join our team in Burnaby!
Reporting to the Director, Registration, the Administrative Assistant, Registration (“AAR”) is responsible for providing administrative support to the senior management team of the Registration department. The AAR primarily provides administrative support for multiple committees and sub-committees, and other registration-related volunteer groups. This role will organize meeting logistics including scheduling, agenda development, document management, and recording minutes. The AAR also assists with additional registration tasks including the drafting and issuing of decision letters to applicants.
Our organization - one of BC's Top Employers – offers a competitive salary, comprehensive and generous benefits, an inclusive culture, and a hybrid work environment. Full details on our compensation and benefits value offering can be found below.
What You Will Be Doing
- Responsible for providing staff support to multiple committees and sub-committees, and other registration-related volunteer groups.
- Supports with the recruitment of new committee members, tracks term appointment dates, and acts as the main point of contact for committee members.
- Organizes and coordinates meeting logistics for committees and sub-committees including scheduling, agenda development and distribution, canvassing attendance prior to the meetings, tracking attendance during meetings, ensuring appropriate document management, recording and posting minutes, and managing consent voting setup.
- Develops and maintains the SharePoint sites for each meeting and archives meeting documents following each meeting.
- Organizes day-of event logistics for virtual or in-person meetings; orders catering, sets up and tears down the meeting room, and provides on-site support.
- Drafts and issues decision letters to applicants based on committee decisions, ensuring a standardized and timely approach for all decision letters. Ensures appropriate data and records management of decision letters.
- Assists with additional registration-related tasks including supporting the general processing of applications for engineering and geoscience registration.
- One of multiple roles that provide backup support for the front desk Customer Service Representative to ensure front desk coverage when needed, approximately 2 to 4 hours per week
- Other duties as assigned by direct leader and, as appropriate, members of the divisional leadership team.
What You Bring To The Table
The successful applicant will possess the following:
- 2-5 years previous relevant experience in an administrative position.
- Bachelor's degree in a related field.
- Experience working in a regulatory body or similar environment is preferred.
- Experience organizing meetings including scheduling, agenda development, and taking minutes.
- Skills in Sharepoint and experience updating Sharepoint sites. Experience using Microsoft Office 365 tools and software.
- Strong written communication skills, with demonstrated experience or education in business writing.
- Strong attention to detail; organized and able to keep track of multiple tasks with competing priorities and a variety of deadlines.
What's In It For You
Each member of our team contributes to public safety in BC and helps us deliver on our vision of "modern regulation for a resilient world." We serve the public as an inclusive, progressive, and future-focused regulator. Our Strategic Plan also places priority on our role to advance climate action, foster equity, diversity and inclusion, and move towards reconciliation with Indigenous peoples. At Engineers and Geoscientists BC, we are committed to demonstrating our values of collaboration, excellence, integrity, and innovation.
This role offers a competitive compensation and benefits program including a salary within our hiring range of $53,500 to $59,500. Placement within the hiring range will be based on candidate experience relative to the requirements of the role. Additional details on our generous benefit offerings are found below.
Who We Are
Engineers and Geoscientists BC is proud to be recognized as one of BC's Top Employers.
Engineers and Geoscientists British Columbia is the business name of the Association of Professional Engineers and Geoscientists of the Province of British Columbia. We regulate and govern these professions under the authority of the Professional Governance Act.
We are charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 40,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC.
We are a not-for-profit organization governed by a board of elected registrants, licensees, and government appointees. The board is accountable to the public through the Ministry of Post-Secondary Education and Future Skills under the Office of the Superintendent of Professional Governance, for both the governance and management of the organization.
To learn more about our work please visit us at
