Office Coordinator

First Capital REIT • Full-time • Toronto, ON, CA • 1d ago

First Capital [TSX: FCR.UN] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment. THE ROLE: As Office Coordinator, you will be responsible for delivering a positive office experience and world-class workplace services that make coming to work better than ever. First Capital has been selected as a top employer multiple years in a row, and behind that nomination is a team that cares about the overall employee experience. Reporting to the Office Manager, you will very much be an essential part of this team in creating a unique, supportive and comfortable atmosphere by welcoming visitors and supporting all employee-facing services.Because you will be so integral to the operations of our Head Office in Liberty Village, you will be required to be on-site every weekday with flexible work time; meaning you will get to make a weekly schedule that works best for you.WHAT YOU WILL DO:

Provide administrative support to the Office Manager.
Respond to incoming calls, directs callers to the proper individual/teams and answer inquiries.
Sort and distribute incoming mail, and interoffice mail.
Organize the onboarding and new hire packages for all employees.
Manage security access card system and ensure documentation is current and accurate.
Participate as a member of the Joint Health and Safety Committee.
Conduct Fire Safety and Emergency training and drills as a key member of the Health and Safety Committee team.
Ensure office floor plans and health and safety plans are always kept up to date.
Handle the ordering of all office supplies and ensure the office kitchen is always stocked.
Organize various events for staff, including monthly lunches.
Process invoices for general office expenses, accruals and petty cash.
Manage the coordination of all maintenance issues within the office with the property management team or external contractors.
Coordinate with department managers regarding space planning and new employee setup.
Collaborate with Workplace Experience team members across different offices on various tasks, including managing the main mailbox and assisting with expense claim submissions during their absence.
Assist with filing by scanning paperwork and saving it as electronic documents.
Updating SharePoint for organizing and storing data and documents.
Handle various ad hoc matters, and participate in different projects, as assigned.

SKILLS:

Strong organizational skillswith the ability to manage multiple tasks efficiently.
Attention to detail,ensuring accuracy in all tasks and documents.
Positive with a "can-do" attitude.
Proficient in Microsoft Word, Excel, PowerPoint, and PDF editing software.

WHAT YOU NEED TO BE SUCCESSFUL:

A true people person! You have excellent communication skills, and you know how to create connections and lasting first impressions.
You care about our spaces and providing exceptional customer service.
You can work independently while being a strong team player; willing to step in, lend a hand as needed, and identify opportunities to do so.

WHAT WE OFFER: We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:

Flexible Hours
Company-matched savings plans
Fully paid Extended Healthcare benefits from day one
Annual Wellness Subsidy
Tuition & Development Program
Employee Referral Program
Rewards and Recognition Programs
Paid time off during December holiday season
Parental leave benefits

Our people are what makes us different. At First Capital, we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. To discuss any accommodation, please email us at careers@fcr.ca.