Job description
Job Title: Office Administrator/Receptionist
Location: Toronto
Who we are:
Founded in 1995, QPS is a leading independent third-party testing, certification, and field evaluation organization, headquartered in Toronto, Ontario. Our state-of-the-art testing laboratory is in Toronto, and we have engineering service offices across Canada, the USA, and Europe. We pride ourselves on employing top-tier engineering and support staff who bring unparalleled expertise. Our unmatched customer service—reflected in our delivery times, cost efficiency, and overall positive attitude—has attracted and retained thousands of very satisfied customers.
For more information, please visit our website (https://www.qps.ca/) QPS Evaluation Services - Field Evaluation, Certification & Testing
QPS, as part of the Applus Laboratories (https://www.applus.com/global/en/ ) is now in a growth mode and is looking for talented individuals to be a part of the engaged workforce.
Who are we looking for:
We seek an organized and proactive Office Administrator/Receptionist who can independently manage daily office operations. You will oversee administrative tasks, vendor management, and facilities as an Office Manager. You will also lead the management of internal communications, employer branding, and employee engagement activities. The ideal candidate will contribute to our company’s success by ensuring a well-run office.
Key Responsibilities
Office Management & Administration
- Answer phones, and handle mail distribution and Pitney Bowes machine maintenance.
- Manage office supplies, water, and business card orders; organize lunch and coffee for meetings.
- Coordinate boardroom setup for meetings and maintain a clean, functional workspace.
- Oversee daily office operations, including opening/closing procedures and vendor management.
- Organize company events and manage travel arrangements.
Receptionist & Front Office Management
- Managing the front desk and acting as the first point of contact for visitors and calls.
- Monitoring and maintaining office security protocols for visitor access.
Internal Communications & Engagement
- Draft and distribute internal communications (emails, newsletters) and assist in employer branding initiatives.
- Organize employee recognition (service anniversaries, birthdays) and help with employee engagement initiatives.
- Other duties as assigned.
What Do You Need to Succeed?
To succeed in this role, you should have:
- Education: Diploma or degree in Business Administration, or a related field.
- Experience: 3+ years of office administration experience.
- Strong Organizational Skills: Ability to manage multiple office tasks, coordinate events, and ensure smooth daily operations.
- Proactive Attitude: A self-starter who takes initiative in solving problems and managing responsibilities with minimal supervision.
- Excellent Communication Skills: Clear written and verbal communication to manage internal correspondence and employee communications effectively.
- Attention to Detail: Careful handling of administrative tasks, including maintaining accurate records and overseeing office supplies.
- Interpersonal Skills: Ability to interact professionally with employees, vendors, and customers, while fostering a positive work environment.
- Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced work environment.
- Tech-Savviness: Proficiency in Microsoft Office.
- Valid Driver’s License and Access to a Car: Required for running occasional office errands and attending off-site meetings.
What We Offer
- Collaborative Environment: Work alongside experienced and supportive professionals who are dedicated to your success.
- Career Growth: Grow your career in a company that values and recognizes the contributions of its employees.
- Energizing Work Atmosphere: Join a dynamic environment committed to delivering quality results and treating customers with the utmost respect.
- Competitive Salary: We offer a competitive salary that reflects your skills and experience.
- Generous Time Off: Enjoy 3 weeks of paid vacation days to ensure a healthy work-life balance.
- Opportunities for Professional Development: Access to training and development programs to help you reach your career goals.
Equal Opportunity Employer:
QPS is an equal opportunity employer, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard. Upon request, QPS will provide reasonable accommodation and please let us know it by sending an email to us.
QPS will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity, and expressions, genetic information, martial status, age or disability.
Job Type: Full-time
Schedule:
Ability to commute/relocate:
- Etobicoke, ON M9W 5A3: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Do you have a valid driver’s license and access to a car for running occasional office errands and attending off-site meetings?
Experience:
- Office Administration: 3 years (required)
Work Location: In person
