The Badminton & Racquet Club of Toronto, a mid-town private social, racquets, fitness, and wellness club, is seeking a detail-oriented and organized Administrative Assistant to support our team. The ideal candidate will handle various administrative tasks, including managing schedules, coordinating meetings, and maintaining records. Strong communication skills, proficiency in office software, and the ability to multitask are essential. Responsibilities also include customer service, data entry, and assisting with project management.
"We are a diverse and equal-opportunity employer, committed to ensuring fairness and consistency in all of our employment practices. Our work environment respects and supports the productivity, dignity, self-esteem and individuality of every person."
Thank you for your resume. We will only contact those that we believe to have the skills, knowledge, and abilities necessary to do the job. If contacted for an interview, please let us know if you require an accommodation.
Duties/Responsibilities:
- Providing support to admin management team.
- Performing general office tasks, including coordinating interdepartmental communications, assisting with projects, filing, scanning, archiving, managing shredding services, maintaining, organizing, and ordering office supplies, completing POs and tracking the office expense budget.
- Setting up standard calendar invites and reminders.
- Planning and coordinating meetings, including logistics such as technology, catering, and materials.
- Developing and maintaining electronic and physical filing systems.
- Assisting members with account inquiries.
- Maintaining employee records.
- Assisting with job postings on various job boards.
- Tracking IT support needs.
- Mailing membership correspondence and packages.
- Data entry and stats collection.
- Acting as the recording secretary for the Joint Health and Safety Committee (JHSC). Sending out packages, writing minutes, and posting minutes and recommendations.
- Implement and maintain an incident reporting and investigation system to track and analyze safety trends.
- Maintaining health and safety training records (tracking spreadsheets, HRMS, and filing in binders) and arranging annual training sessions.
- Abide by club policies, procedures, practices and all relevant legislation including health and safety harassment, and workplace violence.
- Perform other duties as assigned.
Requirements:
- Background check
- High school diploma or certificate in Office Assistant and/or Administration at a College or Trade School
- Minimum of 2 years of experience in a similar role.
- Strong ability to communicate (written, oral, and presentation)
- Strong organization and multi-tasking skills
- Advanced computer proficiency – Microsoft office (Word, Excel, Power Point), email / internet, payroll programs
- Demonstrated skills in time management, planning, and organization
- Proven ability to be proactive and use good judgment
- Ability to build and maintain strong relationships with internal & external stakeholders
- Able to prioritize and juggle competing demands.
- Self – motivated with the ability to take initiative and be resourceful
- Well-developed problem solving and decision-making capabilities
- Able to maintain confidentiality / privacy of information
- Payroll, an asset
- Understanding HRMS, an asset
- Certifications in WHMIS, OHSA for Employees, Joint Health and Safety, first-aid, CPR, and AED, an asset
Core Competencies:
- Organized
- Patient
- Approachable, adaptable, and flexible
- Creative and innovative thinking
- Excellent people skills
- Excellent project management skills
- Positive attitude
- Ability to multitask
- Team player
- Trustworthy, ethical, integral, and professional
Job Type: Full-time
Pay: $40,000.00-$45,000.00 per year
Additional pay:
Benefits:
- Dental care
- Extended health care
Schedule:
Education:
- Secondary School (preferred)
Experience:
- Administrative: 1 year (preferred)
Work Location: In person
Application deadline: 2024-12-16
