Date Posted: 01/22/2025
Req ID: 41382
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00033665
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
Your opportunity:
The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.
Reporting to the Associate Director, Relationship Management and Events, the Recruitment Coordinator provides support for all undergraduate student recruitment efforts within the Office of the Faculty Registrar. This includes assisting with the planning and execution of all recruitment events and programs including Fall Campus Day, fall prospect initiatives, counsellor events, international and domestic applicant events, the Ontario Universities Fair, and discipline-based outreach initiatives. The Recruitment Coordinator will provide general administrative support to all members of the recruitment and admissions team, including courier shipments, meeting and catering arrangements, ordering office supplies, and other duties as assigned.
Your responsibilities will include:
- Determining logistical details and activities for events and/or programming
- Coordinating logistics required to support virtual recruitment initiatives
- Providing detailed information regarding admission requirements to prospective students and applicants
- Acting as the first point of contact for general enquiries
- Coordinating the shipping of recruitment materials to schools and event organizers
- Resolving issues within the scope of the role and escalating problems as required
- Preparing draft correspondence using templates
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of recent and related experience in student recruitment and/orstudent services in a large post-secondary institution.
- Experience communicating university rules, guidelines and procedures to high school students, applicants and the general public.
- Demonstrated event planning experience and experience organizing large promotional events.
- Experience using Content Management Systems, and a student information system (e.g. ROSI)
- Experienced and highly skilled with presenting to large numbers of people
- Experience working with a prospective student database (e.g. CRM/Slate).
- Excellent customer service skills, with the ability to tactfully deal with people at all levels.
- Ability to present to different audiences
- Demonstrated organizational ability, and the ability to meet competing deadlines.
- Ability to apply program and university knowledge, guidelines and procedures with a strong customer services focus that informs all interactions with students, parents, faculty, teachers and guidance counsellors.
To be successful in this role you will be:
- Cooperative
- Organized
- Responsible
- Team player
Please note:
- This is a term position until July 2026.
Closing Date: 01/30/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 - $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
