Job Description
The Receptionist will be responsible for providing a professional level of service to the reception responsibilities, accounts co-ordination, general administration and office management.
Accountabilities
Reception, Commercial & Finance
- Provide professional reception service to visitors and callers and ensure that the reception area is managed at all times.
- Maintain front desk security, ensure security doors are working effectively and remain closed at reception.
- Maintain a safe and clean reception and kitchen area.
- Support administration requests including mail distribution, photocopying, scanning, typing and courier services.
- Manage all travel arrangements including; flights, car hire, accommodation, visa and travel amendments as required and communicate arrangements and confirmations timeously.
- Consider costs while processing any travel arrangements – be cost sensitive.
- Ensure all travel requirement costs are correctly allocated.
- Facilitate the processing of purchase requisitions, purchase orders, goods receipting, accounts payable invoices, credit cards, and phone bills as required for the region.
- Collate supporting documentation, prepare and reconcile expense claims on a weekly/monthly basis according to local tax rules and within the deadlines provided.
- Timeous response to account related queries both internally and externally.
- Appropriate filing of invoice information for ease of reference.
- Review all financial documentation carefully prior to sending for approvals – check amounts and quantities.
- Communicate professionally with all service providers on queries.
- Provide financial administration support to the team as and when required.
Office Management
- Maintain good housekeeping practices for the office.
- Building Security - Coordinate security access with Building Mgt Company, issue access cards to employees, disable cards as required and maintain register.
- Ensure international visitors and clients are provided with an access card and that these are returned and signed in for security reasons.
- Induct office visitors appropriately.
- Building Maintenance – organise any office fit out requirements, coordinate repairs to fixtures, amenities and any day-to-day maintenance within the building. Ensuring all Contractors undergo pre-qualification.
- Coordinate events as required within established budgets, including catering and sponsorships.
- Consumables - Manage stationary, printing equipment and consumable supplies for the team and ensure these costs are carefully managed.
- Periodic review of stationary supplier agreement, costs and performance.
Office Support
- Business Cards - Coordinate business card requirements for the team.
- Coordinate and support business development events, advertising and media publications.
- Meetings - Coordinate and minute meetings, prepare meeting rooms and catering as required.
- Provide clerical HR support when required such as setting up interviews or following up for candidate information.
Travel
- Arrange Travel Doctor Appointments if required and record travel details in employee calendars.
- Communicate with support teams globally to ensure smooth management of travel plans.
- Follow the travel management policy rules and procedures and keep abreast of changes and communicate these to the team timeously.
- Ensure that all health and safety procedures are communicated and followed through the travel management process.
- Report and allocate all travel costs correctly and ensure that invoices are checked before sending for approval.
- Provide follow up confirmation to traveller on his/her itinerary.
- Keep the travel spreadsheet live and up-to-date.
Qualifications
- A qualification in a business subject would be highly regarded, although not essential
Essential Skills, Knowledge And Experience
- Intermediate to Advanced MS office skills (i.e. Word, Excel, Outlook, PowerPoint)
- High level of written and verbal communication skills
- Ability to safely & effectively self-manage time, priorities and activities.
Desired Skills, Knowledge And Experience
- Previous office support experience.
What is in it for you?
- Get to work on significant projects for the Canadian mining industry
- Significant career growth potential
- Access to world leading mentors across disciplines and commodities
- RRSP matching Health and benefits package
Salary Range: 50,000.00 - 60,000.00 CAD
About Sedgman Canada
Sedgman Pty Ltd is a market leader in the design, construction and operation of mineral processing plants for the global resources sector. Our specialized technical expertise, proven track record in Engineering, Procurement and Construction (EPC) delivery and our advanced commercial capabilities enable us to provide complete solutions which are valued by our clients. Sedgman Pty Ltd is a wholly owned subsidiary of CIMIC Group Limited– one of the world’s leading international contractors and the world’s largest contract miner.
Setting the standard in terms of safety, innovation, technical capability and project delivery we are able to offer outstanding career opportunities with office in Vancouver, Montreal, throughout Australia, Chile, China and South Africa. The expertise and enthusiasm of our people and professional, friendly atmosphere is paramount to our continued success.
How To Join Our Team
If this sounds like an opportunity you would be interested in, please submit your resume by clicking “apply” now. Sedgman is an equal opportunity employer - we support diversity in the workplace and a culture where employees can reach their full potential by feeling respected, included and heard.
