The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a vision that is only made possible by developing our most valuable asset –
our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision, then please apply.Overview The Departmental Associate 1 position carries out a variety of administrative support functions within Richmond Fire-Rescue. The clerical staff are integral members of the team and are the first point of contact for the public. The incumbent must possess excellent organizational, multi-tasking and problem solving skills.Examples of key responsibilities include, but are not limited to:
- Respond via email and phone to customer enquiries.
- Assisting with timekeeping records for employees in the department.
- Providing administrative support including documentation preparation, editing and proofreading of general correspondence and reports.
- Assisting with the creation of presentations including printing, photocopying and binding.
- Scheduling and organizing meetings (both in person and Webex), including preparing materials and presentations, developing email agendas, minute taking and other duties as required.
- Preparing meeting materials including printing and/or e-mailing agendas, memorandums, reports, binders or electronic documents.
- Typing, mailing, copying, and filing correspondence.
- Prepare outgoing mail, distribute incoming mail.
- Monitor, maintain and order stationary and office supplies.
- Prepare file records for storage.
- Filing, projects and other related duties as required.
- Providing back up and support to the broader administrative team when necessary.
Knowledge, Skills & Abilities:
- Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
- Proven ability to deal with sensitive materials with a high degree of tact and discretion.
- Ability to exercise diplomacy, confidentiality and sound judgement.
- Experience with PeopleSoft is an asset.
- Ability to perform timekeeping accurately.
- Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision.
- Intermediate skill with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
- Experience using Adobe Acrobat including making fillable forms is an asset.
- Excellent verbal and written communication skills, including spelling, grammatical and proof reading ability.
- Proven ability to multi-task in a high pressure environment.
- Proven time management and organizational skills.
- Work effectively, individually and as part of a team, and work under minimal supervision.
- Ability to prioritize workload to achieve timelines; perform multiple tasks simultaneously; work well under pressure; problem-solve; and deal with stressful situations with professionalism.
- Ability to use records classification and management systems (e.g. REDMS).
- Ability to learn and use FDM, Tempest, Amanda, GIS, TeleStaff, PeopleSoft and/or other software programs required of this job.
- Ability to cope and adapt well to change.
- Ability to successfully pass a Police Information Check.
Qualifications and Experience:
- Successful completion of Grade 12 or equivalent, supplemented by up to one (1) year of coursework related to the job, such as Microsoft Office, word processing, or general business.
- A minimum of one (1) year of related work experience in an office environment is required.
- Experience working in a municipal government environment is considered an asset.
- Valid Class 5 driver's license for the province of British Columbia.
Additional Information:Employee Group: CUPE Local 718 Position Status: Regular Full-Time Duration of Appointment: N/A Salary Range: $28.89-$33.97 Hours of Work: Monday to Friday, 8:15am-5:00pm on a compressed work schedule Application Posted: 12/19/24 External Closing Date: 1/6/25 PCC#: 426 Openings: 1
