Company Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing! At North York General, our team is making a world of difference.
Position Summary
Human Resources Assistant, Human Resources:
The HR Assistant will provide administrative support to facilitate the successful implementation of the Human Capital Management System (HCM) Oracle within the organization. This role will work closely with the HRIS Project team, specifically with the change management team to ensure smooth integration, data accuracy, and user adoption of the system. The HR Assistant will also be responsible for updating training materials, scheduling training sessions, and supporting communication between stakeholders to ensure timely and effective implementation of the HCM Oracle system. You are highly organized, able to succeed in a fast-paced and high-volume client-facing environment, and are eager to engage with new challenges every single day. You also have excellent interpersonal and customer service skills, are able to work independently and are able to effectively prioritize and multi-task. You will also take on the shared responsibility for ensuring that health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.
On a practical level, you will
- Support the creation of change management deliverables, including communications plans, stakeholder engagement plans etc.
- Provide administrative support for change management and training activities.
- Coordinate meetings, prepare agendas, and document meeting minutes.
- Evaluate training effectiveness and gather feedback to improve future training initiatives.
- Draft and edit internal communications, such as newsletters, emails, and intranet content.
- Coordinate training sessions and prepare materials for system users.
- Be maintaining office equipment and general supplies and organizing and completing invoices and expense forms.
- Interface between staff and HR associates; review/access in the HCM Oracle system to complete employee requests
- Provide clerical support to the HR department by receiving inquiries by way of telephone, email and walk-ins assisting with requests or questions and communicating details with appropriate HR staff as part of issues management workflow;
- Support project stakeholders with ad-hoc tasks as required.
- Support requirements for adjacent departments as required.
- Provide coverage on HR Operations team when needed
Qualifications
- Completion of related Post-Secondary Diploma/Certificate or a combination of relevant experience and education.
- Strong verbal and written communication skills
- Experience working as a receptionist and/or in clerical functions in a setting serving the public and staff
- Experience responding to basic general staff related inquiries with regards to benefit entitlements and have a basic understanding of where to retrieve information in order assist with inquiries
- Experience working with Information Systems (eg. HRIS, etc)
- Ability to adapt seamlessly to fast-paced work setting to meet immediate targets and timelines
- Working-level knowledge of MS Office applications including Word and Excel, PowerPoint, Outlook.
What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Full Time Temporary position (6 Months), 8 hour shifts, 75 hours bi-weekly, Monday to Friday in the Human Resources department. We offer a highly competitive total compensation package that include benefits and pension.
How to Apply
Think you're the right person for the job? Here's your first chance to show us why:
- Ensure to meet the deadline - only applications received by the closing date will be considered.
- We will review all applications and will contact those selected for an interview.
Closing Statement
At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.
