Compensation & Benefits Coordinator
Title: Compensation & Benefits Coordinator
Date: December 2024
Reports to: Director, People & Culture
Location: Vancouver, B.C.
Job Description
The Compensation & Benefits position reports to the Director, People and Culture, and is responsible for supporting the Director with Total Compensation Program development; end to end payroll processing, the maintenance of benefit programs, accurate data in the HRIS (Dayforce) system and regular and ad-hoc management reporting.
Primary Responsibilities
Payroll:
- Responsible for the accurate and timely processing of bi-weekly payroll for approx. 150+ Canadian employees (BC and QC)
- Responsible for verifying the accuracy of various deductions and filing
- Responsible for year end filing and annual production of T4s, T4As, WCB, EHT and any other regulatory body
- Responsible for the maintenance of payroll records and annual audits for internal and external requirements.
- Responsible for identifying legal requirements and government reporting regulations affecting payroll functions and ensures policies, procedures and reporting are in compliance.
- Continuously identify opportunities for process improvements, focusing on enhancing accuracy, efficiency, and overall payroll functionality
- Partner with People & Culture to ensure accurate and timely processing of new hires, terminations, promotions, ad-hoc compensation and merit increases
- Address or respond to inquires from managers, employees and finance department regarding payroll and expenses in agreed turnaround time
- Administer commission and bonus incentive process and communications
Benefits:
- Oversee and ensure company benefits align with collective agreements and employment contracts, managing enrollments, terminations, auditing and updates with the Service providers
- Responsible for administration of benefits and remittance of premiums as well maintenance of benefit files for group employees
Reporting & Systems:
- Oversee the employee database by managing updates for new hires, terminations, and employee information changes (e.g., addresses, bank accounts), as well as adjustments to rates, taxable benefits, and deductions
- Maintain attendance and vacation reporting, and provide monthly reports to leaders
- Maintain headcount reporting
- Ad hoc reporting and trend analysis as required
- Responsible for compiling budgetary information during the annual planning cycle
- Other duties as required or assigned
Education & Experience Required:
- A minimum of 3-5 years of payroll experience
- Certified Payroll Designation (PCP) an asset
- Proficient in Microsoft Office Suite and Dayforce mandatory
- Experience in unionized environment an asset
Skills Required:
- Ability to maintain strict confidentiality
- Accuracy and attention to detail is critical
- Strong initiative and self-motivation skills
- Excellent organizational, prioritization and time management skills to deal with strict deadlines
- Proven ability to effectively multi-task in a fast-paced deadline driven environment
- Ability to adapt quickly to demanding situations
- Excellent interpersonal and business communication skills
- Strong aptitude for computer systems and software
- Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
- Demonstrated ability to work co-operatively in a tightly knit team and individually
- Portrays professionalism and exemplifies exceptional customer service skills
