Compensation & Benefits Coordinator

Title: Compensation & Benefits Coordinator

Date: December 2024

Reports to: Director, People & Culture

Location: Vancouver, B.C.

Job Description

The Compensation & Benefits position reports to the Director, People and Culture, and is responsible for supporting the Director with Total Compensation Program development; end to end payroll processing, the maintenance of benefit programs, accurate data in the HRIS (Dayforce) system and regular and ad-hoc management reporting.

Primary Responsibilities

Payroll:

Responsible for the accurate and timely processing of bi-weekly payroll for approx. 150+ Canadian employees (BC and QC)
Responsible for verifying the accuracy of various deductions and filing
Responsible for year end filing and annual production of T4s, T4As, WCB, EHT and any other regulatory body
Responsible for the maintenance of payroll records and annual audits for internal and external requirements.
Responsible for identifying legal requirements and government reporting regulations affecting payroll functions and ensures policies, procedures and reporting are in compliance.
Continuously identify opportunities for process improvements, focusing on enhancing accuracy, efficiency, and overall payroll functionality
Partner with People & Culture to ensure accurate and timely processing of new hires, terminations, promotions, ad-hoc compensation and merit increases
Address or respond to inquires from managers, employees and finance department regarding payroll and expenses in agreed turnaround time
Administer commission and bonus incentive process and communications

Benefits:

Oversee and ensure company benefits align with collective agreements and employment contracts, managing enrollments, terminations, auditing and updates with the Service providers
Responsible for administration of benefits and remittance of premiums as well maintenance of benefit files for group employees

Reporting & Systems:

Oversee the employee database by managing updates for new hires, terminations, and employee information changes (e.g., addresses, bank accounts), as well as adjustments to rates, taxable benefits, and deductions
Maintain attendance and vacation reporting, and provide monthly reports to leaders
Maintain headcount reporting
Ad hoc reporting and trend analysis as required
Responsible for compiling budgetary information during the annual planning cycle
Other duties as required or assigned

Education & Experience Required:

A minimum of 3-5 years of payroll experience
Certified Payroll Designation (PCP) an asset
Proficient in Microsoft Office Suite and Dayforce mandatory
Experience in unionized environment an asset

Skills Required:

Ability to maintain strict confidentiality
Accuracy and attention to detail is critical
Strong initiative and self-motivation skills
Excellent organizational, prioritization and time management skills to deal with strict deadlines
Proven ability to effectively multi-task in a fast-paced deadline driven environment
Ability to adapt quickly to demanding situations
Excellent interpersonal and business communication skills
Strong aptitude for computer systems and software
Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
Demonstrated ability to work co-operatively in a tightly knit team and individually
Portrays professionalism and exemplifies exceptional customer service skills

49th Parallel Coffee Roasters

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