Registration Officer
For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-
866-714-2809. You can TTY at 1-888-292-2312.
Position Status: Temporary Assignment to July 31, 2025
Posting Status: Open
Location: 26 Prince Andrew Place, North York, ON M3C 2H4
Salary Range: $63,718 – 88,178 per year
Hours of Work: 36.25 per week
Posting Date: November 27, 2024
Closing Date: December 4, 2024
Who we are
The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.
Join our team
The Compliance division of Elections Ontario is seeking a Registration Officer that will provide information and support to our stakeholders as well as administer registration requirements, payment of quarterly allowances, campaign expense reimbursements and audit subsidies requirements of the Election Finances Act.
What to expect in this role
Reporting to the Manager, Registration & Transfer Payments you will:
- Receive and examine registration and change of registration forms to determine accuracy, completeness and compliance with the registration and filing requirements of the Act and related guidelines and policies.
- Ensure that required and relevant information and documentation is filed with the Chief Electoral Officer.
- Identify apparent registration or filing contraventions of the Act and bring them to the attention of the person responsible for the filing.
- Administer timely and accurate payments to qualifying recipients.
- Maintain an electronic database of registration files and related documentation and ensure all are accessible and open to public scrutiny.
- Liaise with the public and media to provide information on the registration aspects of the Act and related guidelines.
- Ensure annual update compliance with registration requirements by parties and constituency associations.
- Lead/participate on various committees and coordinate the development and evaluation of policies, initiatives, projects to address policy/project-related issues and concerns.
What you need to qualify
- Good knowledge and understanding of administrative practices, policies and procedures and records management processes.
- Ability to understand and apply knowledge of the Election Finances Act and its guidelines to administer the Act’s registration requirements.
- Knowledge and understanding of the business and legislated environment of electoral event administration is an asset.
- Well-developed communication, analytical, organization and negotiation skills.
- Adept at fostering stakeholder relationships using tact, diplomacy, and communication (written and verbal) skills.
- Well-versed in MS Office (Excel, Word, PowerPoint).
- Must be legally entitled to work in Canada.
Elections Ontario offers alternative work arrangements (Telework or Compressed Work Week). This position requires in-office presence 4 to 5 days per week, based on operational requirements.
How to apply
Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.
Please submit your cover letter and resume as one attachment, quoting File #EO-2024-159 in the subject line, please visit our URL, and select the job ad for directions on where to apply: https://www.elections.on.ca/en/about-us/employment-centre.html no later than December 4, 2024.
We thank all applicants for their submission. Only those candidates selected for an interview will be contacted.
How to request an accommodation
Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.
Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312.
