Work Location: Hybrid, Tuesday and Wednesday from the office and as needed
Position Type: Contract, 6 Months (high potential for extension or conversion)
Location: Toronto, ON
Compensation Range: 28$ to 30$/hr.
We seek an Administrative Assistant II for our global insurance client in Toronto. This is a 6-month hybrid contract role.
This is an opportunity to work as part of an innovative and dynamic global organization that recognizes and values employees as their greatest asset. As a business support specialist, you will support the Canadian investments line of business with administrative assignments, prepare client deliverables, and business reporting. You will support team members based in Montreal, Toronto, Calgary and Vancouver. This role will be based in Toronto with a mix of working in the office and at home.
Come work with talented colleagues in a company that values teamwork, integrity and excellence with opportunities for learning and growth!
Responsibilities
* Support the formatting and production of monthly and quarterly client performance reports and other client deliverables
* Ensure quality control/proofreading and editing of material
* Assist with the production of print material.
* Assist in the preparation and review of contracts, client invoices/billings, travel arrangements, processing of expenses
* Coordinate meetings, including logistics (reserving meeting sites, catering, security notifications and guest arrangements, conference room setup), collection and coordination of meeting materials, and recording and distribution of meeting minutes
* Proactively schedule and maintain calendar of appointments, meetings, and travel arrangements
* Coordinate team meetings, lunches and social events
* Prepare sales, financial and other business reporting; compile, analyze, and summarize information
* Develop and maintain relevant filing systems such as SharePoint
* Expense management and reporting
* Project management of special projects
Qualifications
* Effective oral and written communication skills with a pro-active approach
* Bachelor's degree or the equivalent combination of education and relevant experience
* Minimum of 3+ years of total relevant work experience
* Committed to client satisfaction - internal and external
* Ability to work independently and proactively while also working collaboratively as part of a team
* Strong organizational skills and attention to detail
* Ability to learn new processes and systems, problem-solve and/or research solutions
* High quality of work with minimal errors
* Ability to manage multiple deliverables and meet deadlines in a fast-paced environment
* Advanced proficiency with Office365 Suite (especially Outlook, PowerPoint, and Word). Knowledge of One Drive, SharePoint and Dynamics would be an asset.
* Experience working in a corporate, financial services or consulting setting
* Preferred:
* Bilingual: effective oral and written communication skills with a pro-active approach, in both English and French
Join us as an Administrative Assistant and contribute to our mission of delivering outstanding service while enhancing your professional skills in a supportive environment.
#MSP
Job Type: Full-time
Pay: $29.00-$30.00 per hour
Expected hours: 40 per week
Work Location: In person
Expected start date: 2024-12-02
