Job ID: 51005
- Job Category: Finance, Accounting & Purchasing
- Division & Section: Parks, Forestry & Recreation, PFR Management Services
- Work Location: Scarborough Civic Centre, 150 Borough Dr., Toronto, M1P 4N7
- Job Type & Duration: Full-Time, Temporary (24 months)
- Hourly Rate and Wage Grade: $33.34-$36.55 per hour, Wage Grade 8
- Shift Information: Monday to Friday, 35 hours per week per week
- Affiliation: L79 Full-time
- Number of Positions Open: 1
- Posting Period: 04-NOV-2024 to 19-NOV-2024
- HR Contact: Shakira Parkar, 416-395-7285
- Division Contact: Ana Natividad, 416-392-6645
Major Responsibilities
- Receives attendance reporting information and prepares/processes payroll information.
- Coordinates and inputs daily timesheets and electronic uploads of time and attendance into corporate computerised payroll/absentee system in regard to departmental cost centre changes, functional area codes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement of meal allowances, medical notes.
- Prepares and processes personnel documentation for employees, rehires and layoffs, i.e., alternate rates, hiring and termination documents, leave of absence requests, increment letters, temporary assignment requests and offer letters, etc. utilizing corporate/internal electronic systems (i.e., SuccessFactors) and paper copy forms.
- Prepares and maintains and monitors attendance records for salaried and bi-weekly employees. (i.e., Auditing of Integrity reports)
- Prepares summary sheets on outstanding sick claims and doctor’s certification, calculates, verifies, and corrects entitlement for vacation, lieu, and sick bank credits, etc.
- Makes requests to PPEB Division for off-cycle manual deposits as required.
- Calculates and enters adjustments into payroll system (i.e., KRONOS, SAP) for recreation workers and full-time, part-time employees.
- Respond to enquiries regarding collective agreements, payroll, and personnel matters. Verifies, tracks, and resolves payroll matters.
- Receives increment, suitability, and promotion/evaluation forms for employees. Maintains file for increments and promotions evaluations.
- Prepares documents (staffing transactions) and files pertaining to the uploading of payroll records (i.e., in accordance with corporate records management policies and retention schedules)
- Maintains payroll/personnel records (paper copy and electronic) and files for audit purposes.
- Liaises with other divisions, sections, and outside agencies as applicable.
- Performs pre-audit and verifies input for accuracy.
Key Qualifications
Your application must describe your qualifications as they relate to:
- Considerable clerical/administrative experience some of which must relate specifically to the payroll function and/or an equivalent combination of relevant post-secondary education in the fields of public administration, payroll, accounting, human resource management.
- Considerable experience using corporate payroll systems and reporting software (i.e., KRONOS, SAP, SuccessFactors)
- Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices, and related legislation.
- Experience providing exceptional customer service in a high-volume service environment, dealing with inquiries from employees and management.
- Experience in the preparation and formatting of complex reports, charts, graphs and statical data using office systems including Microsoft office Suite (e.g., Word, Excel, PowerPoint).
You Must Also Have
- Strong analytical and problem-solving skills.
- Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e., rates of pay, employee absence or other sensitive human resources information).
- Ability to work independently and carry out instructions with minimal supervision.
- Ability to set up and maintain manual and computerised filing systems.
- Fundamental business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
- Ability to meet tight deadlines in high volume environment.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's
Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the
application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
