Department: Legal Services
Type: Permanent
Location: Toronto
Posting Date: September 24, 2024
At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.
When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions. Everyone at OPTrust - from London, Toronto, and Sydney - makes a meaningful impact, our environment is fast paced, but we find time to have fun and give back to the community as well. Our strength resides in our team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone.
What OPTrust Offers You
- Unique culture rooted in our core values - collaboration and teamwork, integrity, respect, flexibility, and excellence and continuous improvement - reflected across the team.
- Dedicated business strategy for inclusion, diversity and equity with multiple, meaningful opportunities to participate.
- Flexible, hybrid work model being implemented to balance the benefits of working from home and the collaborative teamwork experience in the office.
- Membership in our world-class defined benefit pension plan.
- A purpose-driven environment, including the opportunity to contribute to OPTrust's climate change and responsible investing programs.
- Professional development opportunities and learning initiatives including access to LinkedIn Learning, in-house speaker series, tuition reimbursement program and professional association memberships.
- Comprehensive benefits package focused on your health and wellness, including dental, vision and extended health benefits.
- Opportunity to take parental and adoptions leaves to spend time with family.
- Competitive vacation package and time away from work such as work-life balance days.
If you strive for excellence and continuous improvement, value a collaborative and flexible team culture, and approach everything with integrity and respect, then we invite you to apply to join our team!
About The Role
The successful candidate will be responsible for supporting the Legal Services team by performing junior corporate law clerk and administrative functions. Working closely with our two senior corporate law clerks and other professionals across the organization, you will be responsible for assisting in the preparation and maintenance of corporate records, coordinating internal processes, and performing routine administrative functions. Working as part of a dynamic and very collegial team, the ideal candidate should be creative, flexible and solution-oriented, with strong time management skills and focused on exceptional client service.
What You'll Do
- Assist with the maintenance of corporate records for various legal entities, including updating minute books and preparing a variety of documents and instruments such as organizational proceedings, directors and shareholder resolutions, and annual returns
- Prepare and submit various federal, provincial, and state filings in accordance with requirements
- Complete and file KYC/AML disclosures and supporting materials
- Facilitate the collection of information and the preparation of various internal reports
- Advance the transition from paper records to electronic record keeping
- Conduct research and assist with the development, improvement and maintenance of internal team processes
- Contribute to the development and maintenance of precedents and templates
- Liaise with internal business units such as Investment Teams, Tax, and Finance
- Support external counsel invoicing process
- As part of a dynamic team, undertake various ad-hoc projects
What You Bring
- Law Clerk diploma
- 1 to 5 years of relevant experience gained at a top-tier law firm or an internal legal department
- Current knowledge of corporate law requirements associated with maintenance of corporate records and appropriate filings (i.e., OBCA, CBCA, etc.)
- Familiarity with KYC/AML requirements and processes
- Demonstrated organizational, time management skills and attention to detail
- Team oriented with effective interpersonal skills
- Proficiency analytical and problem-solving skills
- A focus on exceptional client service
- A problem-solving and growth mindset; a willingness to be flexible, responsive, and take ownership of matters and files for which you are responsible
- Knowledge of online minute book software and document management databases (e.g., iManage, GEMS, or similar)
- Proficiency with common applications and online tools (i.e., MSWord, Excel, PowerPoint, SharePoint)
- Experience submitting e-file filings with various federal, provincial, and state registries is an asset
- Experience with project management and process improvement is an asset
- Experience working at a pension plan or other financial institution is not required but is an asset
- Exemplify OPTrust's values: collaboration and teamwork, integrity, respect, flexibility, excellence, and continuous improvement.
Please submit your application via Workday by November 1, 2024.
Serving a membership as diverse as ours and investing in a global market means cultivating an environment that embraces inclusion, diversity and equity in everything we do. We know a diversity of backgrounds, cultures and perspectives are critical to creating long-term value. OPTrust is an organization engaged in building on our unique and diverse strengths. If you require an accommodation at any time during the recruitment process, or have preferred pronouns, please send a message to careers@optrust.com, or discuss your needs with the Recruitment Consultant during the telephone screen. We will do our best to work with you and provide appropriate accommodation.
We thank all interested applicants, however only those under consideration will be contacted.
