Job Title:
Administrative Assistant – Disability and Delinquency
Location:
Carpenters’ Regional Council, 222 Rowntree Dairy Road, Woodbridge
Job Type:
Temporary (12-18 month term, pending employee’s return)
Rate of Pay:
$52,000
Start Date:
As soon as possible
Company Description
The Carpenters' Regional Council (CRC) represents 30 locals across Ontario to British Columbia. As part of the Carpenters' Union of North America, we advocate for tradespeople through collaboration with training centers, trades colleges, and businesses. Our mission is to support members while promoting excellence and innovation in the trade industry.
With over 140 years of history, we prioritize fairness in the workplace, family-sustaining wages, and benefits. We lead in training and educating the next generation of skilled professionals. At the UBC, we focus on developing tradespeople who exemplify technical expertise, leadership, and a constructive culture within the construction industry.
Job Summary
As an Administrative Assistant, you will support the WSIB Department and the Delinquency Control Department. This role involves assisting a diverse team, including lawyers, a paralegal, a WSIB Coordinator, and a Delinquency Control Officer. The position is relationship-focused and requires exceptional communication skills and proficiency in data management.
The WSIB Department supports Union Members with claims, appeals, and benefit applications. The Delinquency Control Department ensures timely payment and collection of benefits on behalf of Union Members.
Key Responsibilities
- Maintain correspondence with stakeholders, including Trust Fund administrators, Local Unions, Business Representatives, and Employers.
- Issue daily email communications to internal and external stakeholders.
- Monitor payment statuses and manage enforcement matters.
- Draft and process legal documents, grievances, and applications.
- Review and analyze reports, such as Accounts Receivable.
- Address inquiries from Union members and government agencies regarding claims and benefits.
- Prepare written appeal submissions and research decisions related to WSIB claims and disability benefits.
- Conduct legal and medical research as needed.
- Assist with forms for long-term disability and Canada Pension Plan Disability applications.
QualificationsRequired:
- 1-3 years of experience as an administrative assistant, preferably in legal or professional services.
- Excellent written, oral, and interpersonal communication skills.
- Strong research skills with attention to detail.
- Ability to manage and prioritize workloads independently.
- Proficiency in MS Office Suite (Excel, Word, Outlook).
- Effective team player committed to confidentiality.
Preferred:
- Knowledge of Workplace Safety and Insurance legislation.
- Familiarity with Employment Insurance, private disability insurance, and Canada Pension Plan Disability.
- Proficiency in legal and medical terminology relevant to claims.
- Experience in legal/medical research and construction industry knowledge.
- Multilingual abilities are an asset.
- Completion of related post-secondary programs (e.g., Office Administration, Legal Assistant Program, or Paralegal certification).
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $52,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Wellness program
Flexible language requirement:
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Secondary School (required)
Experience:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
Language:
Work Location: In person
Application deadline: 2025-01-27
