Company Description
About Us:
At Catch Vibe Voice, we’re not your typical call center. We’re a dynamic team of passionate individuals dedicated to infusing every interaction with energy, enthusiasm, and empathy. From handling customer inquiries to driving sales, we bring a fresh, vibey approach to every conversation.
Job Description
Position: Event Assistant
Location: Hamilton, ON
Job Type: Full-time
Reports To: Event Manager
About The Role
We are seeking a highly organized and enthusiastic Event Assistant to support our team in planning and executing memorable events. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a passion for creating exceptional event experiences.
Key Responsibilities
- Event Planning Support
- Assist in the planning, coordination, and execution of events, including meetings, conferences, trade shows, and social gatherings.
- Coordinate with vendors, venues, and other third parties to ensure smooth event logistics.
- Maintain an organized calendar of event deadlines and deliverables.
- Administrative Duties
- Handle email correspondence, phone calls, and event-related inquiries.
- Prepare event materials such as itineraries, agendas, and promotional materials.
- Manage and track event budgets and expenses.
- On-Site Event Management
- Support event setup, registration, and breakdown.
- Serve as a point of contact for attendees, vendors, and staff during events.
- Ensure events run smoothly and resolve any on-site issues promptly.
- Marketing and Promotion
- Collaborate with the marketing team to promote events through social media, email campaigns, and other channels.
- Assist in creating post-event reports and gathering attendee feedback for continuous improvement.
- Team Collaboration
- Work closely with the Event Manager and other team members to achieve event objectives.
- Provide creative input and suggestions for improving event design and execution.
Qualifications
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and event management software/tools.
- Ability to work flexible hours, including evenings and weekends as needed.
Additional Information
- Benefits:
- Health, dental, and vision insurance.
- Paid time off and holiday benefits.
- Opportunities for career advancement and professional development.
- Supportive and inclusive team environment.
