Goh Ballet is seeking an Executive Assistant for its location in Vancouver, BC (In Person - Onsite).
POSITION OVERVIEW
We are currently seeking a full-time experienced Executive Assistant to the Director, who will provide dynamic support as assigned and in alignment with the Director's vision and requirements. The ideal candidate is a self-starter, who thrives in a fast-paced and every changing environment. Aside from administration proficiency, the suitable candidate is able to orchestrate and execute tasks on a timely manner, a professional and proficient communicator, and a natural collaborator.
If you possess the majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.
CANDIDATE DESCRIPTION
You are thoughtful and trustworthy, yet resilient, flexible and willing to do what it takes to get the job done to improve our organization and support the Director’s every need. You understand our core values and can play a part in advancing administrative processes, overall operations, and the important work of Goh Ballet Canada. You are extremely organized, detail-oriented and self-motivated individual. You have experience providing administrative support to high-level executives and can work independently with minimal instruction. The ideal candidate with thrive under pressure, proactively anticipates needs, and commits to the Academy's excellence.
- Post-secondary degree in a related field. (Business administration, arts administration, communications). Equivalent work experience will be considered.
- 3+ years, experience as an Executive Assistant, or in a similar supporting role.
- Excellent presentation skills with experience in design and marketing
- Thrives in a fast-paced environment.
- Proficient with computers, CRMs, tech savvy with business softwares such as (Microsoft Office 365, G-Suite; Canva or Adobe Creative Suite an asset).
- Resourceful. Creative and innovative thinking in relation to problem solving; if you don't know something, you'll seek out solutions.
- Flexible, adaptable, robust, and resilient, willing to go above and beyond. You'll care about the little details that make the Director’s day run more smoothly or that make a difference to stakeholders.
- The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines.
- Desire to grow with Goh Ballet Canada, taking on increased responsibility and a diverse range of duties as needed.
DUTIES
Administrative Support:
- Provide full secretarial and administrative services i.e. word processing, calendar and scheduling management, travel arrangements, and prompt handling of projects and requests, whilst committing to confidentiality and on-going support for the Director.
- Conserves the Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
- Prepare detailed, accurate, and timely reports as required.
- Strong organizational and time management skills including maintaining the Director's appointment schedule by planning and scheduling meetings, classes, conferences, and travel.
- Prepares reports for the board of directors by collecting and analyzing information.
- Prepare budgets, reconcile, and track related income/expenses.
- Act as a bridge between artistic, wardrobe and administrative responsibilities relating to productions and events.
- Work collaboratively in tandem with other departments to ensure seamless operations amongst the academy.
- Other tasks and roles as assigned.
Brand Management & Strategy:
- Support and track marketing and promotional activities for Goh Ballet Canada (Vancouver & Toronto), including brand management, advertising, web and design collateral as required.
- Contribute to strategic advertising plans & budgets for key campaigns throughout the year.
Marketing & Events:
- Oversee all written communications and develop copy for our e-newsletters, advertising campaigns, website, social media accounts and business development content.
- Produce branded print and digital design materials for campaigns, sometimes working with external marketing and design agencies.
- Media relations: manage incoming media inquiries, produce media kits, schedule interview, & facilitate media personnel on-site.
- Support all aspects of planning, logistics and communications for events, photoshoots, and presentations.
- Assist with marketing, promotional and sponsorship events as well as ensuring the delivery of any cross-promotional initiatives.
Support Business Development and Communications:
- Support the Director in meeting with key external stakeholders who can advance and promote the work of Goh Ballet.
- Develop and implement key recruitment initiatives.
- Contribute to sponsorship and fundraising initiatives
Operations & Facilities Coordination:
- Ensure meeting preparation is carried out and any rooms are booked and set up in advance with all necessary equipment and refreshments.
- Contribute to the IT Strategic Plan.
- Manage vendor relations.
SALARY & BENEFITS
- Salary: $60,000 -$70,000 (Based on experience)
- Paid vacation and sick days, time-in-lieu.
- Start Date: Immediate.
APPLICATION
In your application, please send your resume/CV and a cover letter expressing why you are the right person for this job and indicate your salary expectations.
Please email positions@gohballet.com with Subject Header: Application for Assistant to the Director.
All applications will be reviewed and considered. We thank you for your interest in this position; however, we will only be contacting those selected for interviews.
To all those that expressed interest, thank you for considering Goh Ballet Academy as your future employer. It is a very special place to work, and we hope each of you finds the best career path that compliments your experience and interest.
Goh Ballet is committed to employment equity through a process which identifies and eliminates any discrimination in the organization’s employment procedures and policies. We encourage applications from qualified individuals who identify as LGBTQ2+, First Nations, Inuit & Métis, people of colour, and people with disabilities. The position will remain open until it is filled.
Job Type: Full-time
Pay: $60,000.00-$70,000.00 per year
Benefits:
Flexible language requirement:
Schedule:
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Vancouver, BC V5T 3C9: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (preferred)
Experience:
- Executive Assistant: 3 years (preferred)
- Administrative: 3 years (preferred)
- Marketing: 2 years (preferred)
Language:
Work Location: In person
Expected start date: 2025-01-06
