Role Description
This is a full-time on-site role as a Project Coordinator at 360 Advanced Security Corporation in the Greater Toronto Area. The Project Coordinator will be responsible for overseeing the day-to-day management of security system projects, ensuring successful implementation, and coordinating with cross-functional teams to meet client needs and project milestones.
Duties and Responsibilities
- Responsible for converting won opportunities to projects and procuring parts required for the project while keeping project schedules in mind. Following the Company’s Procurement “Just in Time” Business model.
- Prepare project organization, communication charts, Gantt Charts and Project schedules as required as directed.
- Review Sales Quotes, Scope of Work and JCW to ensure that nothing was missed.
- Review work orders related to projects and update ConnectWise Manage accordingly.
- Effectively and accurately communicate relevant project information to the clients and project teams, technicians and subcontractors.
- Obtain project documentations i.e., WSIB/Insurance Certificates, Form 1000 as required.
- Advise Professional Services when Shop Drawings and As Builds as needed and the required timeframe.
- Assist Project Managers and Management with determination of project requirements and preliminary schedules.
- Assist Project Managers in verifying part #’s match up with vendor quotes
- Assist Project Managers in reviewing subcontractor quotations and scope of work.
- Track and manage change notices and change orders as required.
- Prepare substantial completion certificates, warranty letters and ensure all required project close out documents are obtained and submitted to the correct parties as required.
- Keep the Project Managers and other Stakeholders informed about project status and issues that may impact client relations, project milestones and full project completion.
- Responsible for project invoicing, ensuring all customer invoicing requirements and deadlines are met.
- Responsible for creating and issuing purchase orders to vendors/subcontractors.
- Keep track off estimated time of delivery for parts associated with each assigned project.
- Liaise with the project team to ensure installation technicians are scheduled for the week.
- Ensure the project’s calendar is kept up to date with any scheduled project.
- Ensure DHA, JHA and other required forms are submitted as required for each project.
- Coordinate and Liaise with the purchasing and warehouse department for parts assigned to each project.
Qualifications
- High school diploma, post-secondary preferred
- Advanced customer service skills
- Ability to multi task and work independently in a fast-paced environment
- Project Management, Coordination, and Planning skills
- Excellent Communication and Interpersonal skills
- Strong Attention to Detail and Problem-Solving abilities
- Technical aptitude and the ability to work with cross-functional teams
- Industry knowledge of Security Systems, Access Control, and CCTV Surveillance is recommended but not required.
