Role Description

This is a full-time on-site role as a Project Coordinator at 360 Advanced Security Corporation in the Greater Toronto Area. The Project Coordinator will be responsible for overseeing the day-to-day management of security system projects, ensuring successful implementation, and coordinating with cross-functional teams to meet client needs and project milestones.

Duties and Responsibilities

Responsible for converting won opportunities to projects and procuring parts required for the project while keeping project schedules in mind. Following the Company’s Procurement “Just in Time” Business model.
Prepare project organization, communication charts, Gantt Charts and Project schedules as required as directed.
Review Sales Quotes, Scope of Work and JCW to ensure that nothing was missed.
Review work orders related to projects and update ConnectWise Manage accordingly.
Effectively and accurately communicate relevant project information to the clients and project teams, technicians and subcontractors.
Obtain project documentations i.e., WSIB/Insurance Certificates, Form 1000 as required.
Advise Professional Services when Shop Drawings and As Builds as needed and the required timeframe.
Assist Project Managers and Management with determination of project requirements and preliminary schedules.
Assist Project Managers in verifying part #’s match up with vendor quotes
Assist Project Managers in reviewing subcontractor quotations and scope of work.
Track and manage change notices and change orders as required.
Prepare substantial completion certificates, warranty letters and ensure all required project close out documents are obtained and submitted to the correct parties as required.
Keep the Project Managers and other Stakeholders informed about project status and issues that may impact client relations, project milestones and full project completion.
Responsible for project invoicing, ensuring all customer invoicing requirements and deadlines are met.
Responsible for creating and issuing purchase orders to vendors/subcontractors.
Keep track off estimated time of delivery for parts associated with each assigned project.
Liaise with the project team to ensure installation technicians are scheduled for the week.
Ensure the project’s calendar is kept up to date with any scheduled project.
Ensure DHA, JHA and other required forms are submitted as required for each project.
Coordinate and Liaise with the purchasing and warehouse department for parts assigned to each project.

Qualifications

High school diploma, post-secondary preferred
Advanced customer service skills
Ability to multi task and work independently in a fast-paced environment
Project Management, Coordination, and Planning skills
Excellent Communication and Interpersonal skills
Strong Attention to Detail and Problem-Solving abilities
Technical aptitude and the ability to work with cross-functional teams
Industry knowledge of Security Systems, Access Control, and CCTV Surveillance is recommended but not required.

360 Advanced Security Corporation

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