TELLING CAPTIVATING STORIES TO AUDIENCES EVERYWHERE
Blue Ant Media is a privately held, international production studio and rights business and channel operator. The company's studio creates and distributes a premium slate of programming, in all content genres, for streaming and broadcasting platforms around the world. Blue Ant Media also operates free streaming and pay TV channels under several media brands internationally, including Love Nature, Cottage Life, Smithsonian Channel Canada, BBC Earth Canada, HauntTV, Homeful, Drag Race Universe, Total Crime, Declassified, Love Pets and Love Drama. Blue Ant Media is headquartered in Toronto, with six international offices in Los Angeles, New York, Singapore, London, Washington and Sydney. blueantmedia.com⼁Instagram⼁LinkedIn⼁X⼁
Our employees are passionate experts in all of our business areas. They are fanatical about creating outstanding content and experiences, and about delivering them on new and evolving platforms. We actively seek new employees who embody our core values. We want them to think big, act with purpose, celebrate creativity, do the right thing, respect one another, and succeed together. We attract creative talents who are optimistic about the evolving future of content and who take pride in recognizing opportunities where others see challenges. At Blue Ant Media, we give them the flexibility to think like entrepreneurs, take ownership of their projects, take risks, and embrace innovation in a rapidly evolving media landscape. Our team members excel at collaborating with internal and external partners by building trusting, respectful working relationships.
Blue Ant Media is looking for a part-time Office Services Coordinator. This role will report into the Manager, Office Services. As the first point of contact for all employees, clients, and visitors, the Office Services Coordinator is responsible for presenting a welcoming, professional, and positive atmosphere at Blue Ant Media. Hours are Monday-Friday, 9:00AM-1:00PM.
Responsibilities extend to performing additional office administrative/clerical tasks and building maintenance duties.
What You’ll Be Doing…
- Greet and assist fellow employees, visitors, clients, and vendors on a daily basis
- Answer incoming telephone calls and transfer callers to the appropriate personnel
- Ensure reception area and common areas are kept neat and tidy
- Prepare, schedule, and manage delivery and pick-ups of all courier items
- Order and monitor inventory of office supplies
- Assist with ordering food, and catering for lunches or corporate meetings
- Prepare memos and correspondence for inter-office communications
- Reconciliation of monthly expenses for office services department and select senior staff
- Assist as a resource for phone numbers, international office locations, restaurants, taxi, florists, etc.
- Assist with the planning of special events, projects, and participate as required (including the running of social events, charity, etc.)
- Collaborate with vendors and building management for a smooth running of day-to-day office administrative operations
- Assist employees with office operations, including but not limited to, booking boardrooms and ordering catering
- Monitor office safety and security, along with employee access requirements
What You’ll Bring…
- Minimum 2 years office administration experience working in a fast-paced environment (+ customer service industry experience would be an asset)
- Post-secondary education preferred
- Experience using various shipping platforms (i.e., Canada Post, FedEx, UPS, etc.)
- Strong Microsoft Office (i.e., Word, Excel, PowerPoint) and Google Suites (i.e., Gmail, Drive, Docs, Sheets) skills
- Energetic and enthusiastic ambassador of our culture; representative of our company
- An ability to display good judgment in decision making and correspondence, and taking initiative when required
- Customer-focused and dedicated to exceeding the expectations of both internal and external relationships
- Strong interpersonal skills and ability to work as part of a team
- Quick to grasp new concepts and ideas, and carry out verbal and written instructions
Blue Ant Media, we believe promoting equity, diversity, and inclusion is everyone's responsibility. We can all contribute. As a global media company, we recognize our platform and opportunity to influence change and promote a more inclusive world. We know what we create, distribute, and produce is better with a diverse workforce. In recruiting for our teams, we encourage applications from individuals of all backgrounds (who are eligible to work in Canada) and welcome the unique contributions each person brings.
If you have most of the qualifications listed in our posting, but are not sure whether to proceed with your application, we still encourage you to apply. We thank all candidates for their interest in Blue Ant Media and we will reach out to those candidates that are under consideration. If you are contacted for an interview and require an accommodation at any time during the recruitment process, please email our Human Resources team at HR@blueantmedia.com.
