Are you a highly organized and proactive professional with experience in supporting executive leadership? Join our dynamic team at the Centre of Data Intelligence and Innovation within the Inspectorate of Policing as an Executive Assistant to the Executive Data Officer! In this pivotal role, you will provide comprehensive executive, financial, human resources and administrative support to the Director and the managers of the Centre of Data Intelligence and Innovation branch, ensuring smooth and efficient operations.
About us | Inspectorate of Policing
The Inspectorate of Policing serves the public interest by promoting accountability in the policing sector, operating at arm's length from the government. We provide regulatory oversight to ensure compliance with the Community Safety and Policing Act and its regulations.
Centre of Data Intelligence and Innovation branch drives continuous improvement in Ontario's policing sector through data collection, analysis research and performance measurement.
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
You will:
- Provide executive advice and support to the director
- Review material and prioritize information for the director, maintaining a bring-forward system.
- Brief the director on matters that may be confidential or sensitive in nature;
- Coordinate, analyze and respond to contentious and/or critical issues;
- Coordinate and monitor financial forecasts, budgets and contract management;
- Lead, coordinate and support a variety of special projects;
- Develop and manage systems and processes for internal branch administration, inclusive of scheduling branch/divisional meetings, meetings with policing sector and other national and international agencies.
- Act as a focal point of contact between the Director and other offices and liaise
- Liaise with internal and external stakeholders
- Handle information requests from stakeholders and ministry executives;
- Draft, update or coordinate the preparation of various correspondence and documentation (e.g. briefing notes, presentation material, reports, issues management correspondence, templates etc.).
- Provide coordination of branch operational matters, issues management, and project activities.
- Coordinate the preparation of communications for the branch.
- Support and coordinate the human resources functions of the branch.
- Research and complete special assignments.
- You have experience with business and operational processes as well as financial reporting and budget control procedures.
- You have project management experience to lead, support and coordinate a variety of projects.
- You are proficient with computer applications such as Word, Excel, SharePoint and PowerPoint.
- You have experience with administrative processes and protocols to effectively coordinate the flow and content of briefing materials and handling of information and issues for the branch.
- You have an understanding of government approval and policy development processes.
- You have knowledge of human resources polices and guidelines to assist with staffing and ensure employee documentation processes are in place.
- You have planning and organizational skills to coordinate and prioritize work and ensure deadlines are met.
- You have the ability to review and assign work to staff and determine when to bring issues/problems forward to the Director's attention.
- You have judgement skills and political acuity to identify situations/occurrences with political overtones and respond appropriately.
- You have oral and written communication skills to prepare briefing notes, slide decks, various correspondence and respond to inquiries.
- You have conflict resolution and negotiation skills to resolve conflicts and ensure the timely, consistent and effective delivery of information.
- You have consultation skills to influence desired outcomes with other branches, divisional offices and other external stakeholders.
- You have tact and discretion to provide information and liaise with stakeholders, ministry executives and the general public.
- You can interpret and apply administrative policies/procedures.
- You can identify and research contentious issues and determine optimum resolutions.
- You have analytical skills to review and prepare draft reports on budget/forecasting and contract management.
