Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As an Executive Assistant supporting National Management Committee (NMC) members and the Chief Business Transformation Officer (CBTO), your responsibilities will include:
- Meeting Coordination: Schedule and coordinate external/internal meetings, facility/room reservations, catering, and social activities where required.
- Meeting Support: Draft agendas, organizes and disseminates meeting materials; maintain notes and minutes, and coordinate action on follow up items arising from meetings. This will include supporting the Executive Administrator with these activities for NMC and Senior Leadership Team Meetings.
- Support for Meetings at the National Office: Assist the Executive Administrator with arranging meals and social activities, booking hotels and ground transportation for traveling NMC members, and setting up virtual technologies for guests participating via video conference.
- Support for Offsite Meetings: Work with the local teams to coordinate hotels, meals, and social activities with employees and partners. Recommend and execute approaches to creatively enhance the social experience and build on our internal brand.
- Calendar Management: Manage calendars as required, including scheduling, liaising and communicating with others, proactively preparing information in advance of meetings, optimizing schedules and promptly resolving conflicts
- Travel Arrangements: Make travel arrangements and manage itineraries
- Expense Report Management for NMC members and CBTO
Doane Grant Thornton If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca Requirements of the role include, but are not limited to:
- Strong orientation to teamwork, collaboration and client service
- Post-secondary education, successful completion of diploma/degree program
- Minimum of 8 years in an executive assistant role(s), supporting multiple VP and above positions in a medium to large national or multi-jurisdictional organization.
- Experience in a professional services environment would be considered an asset
- Program management experience and process-driven
- Intermediate to advanced computer skills – MS Outlook, Word, Excel and PowerPoint, MS Teams
- Experience with meeting portals is an asset
- Superior, proactive organizational and time/project management abilities
- Proven ability to multi-task and prioritize with an eye to consistently producing high-quality work in a demanding environment
- Creative problem-solving skills and sound professional judgment, especially regarding confidential/sensitive matters
- Excellent verbal and written communication skills
- Strong attention to detail and proofreading abilities thanks to your excellent command of the English language (spelling, grammar and vocabulary skill set)
- Ability to work both independently with minimal supervision and as part of a team…willingness to roll up your sleeves whenever the need arises!
- General event logistics including managing room blocks, dinner reservations, social activities and ground transportation
At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.
What's in it for you?
Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!
Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.
Are you ready to Discover Your Purple?
#LI-Onsite
