JCC MACCABI ADMINISTRATIVE COORDINATOR
Job Type: Full Time Position
Location: Prosserman JCC 4588 Bathurst Street, North York ON (Bathurst/Sheppard Area) and the Schwartz/Reisman Centre, 9600 Bathurst Street, Vaughan, ON (Bathurst and Rutherford area)
Annual Salary: $52,000 - $60,000.00
About the JCC
At the JCC, you are part of something bigger. You matter.
The JCC is an open, inclusive, and welcoming community, where belonging is everything. The J has become one of the largest platforms for engagement and connection to community in the Greater Toronto Area; a place where multiple generations can strengthen their body, mind, and soul. Programs include arts and culture, aquatics, recreation, education, sports, fitness, daycare, day camp, and more. For over 100 years, JCCs have been serving Jewish communities around the world. There are over 300 JCCs globally and 150 in North America. 1.5 million people enter a JCC each week in North America.
In the JCC’s Strategic Plan, it set a bold and ambitious goal that, by 2026, the number of people engaging with the Prosserman JCC and the Schwartz/Reisman Centre will triple as the JCC becomes the centre of a thriving Jewish community. We are on a growth path of transformative change so that, when we’re done, 75,000 people annually will experience the JCC’s new mission; to be a hub of community, dedicated to the enrichment of Jewish life through meaningful shared experiences.
Are YOU our JCC Maccabi Administrative Coordinator?
The JCC Maccabi Administrative Coordinator, under the supervision of the JCC Maccabi Director, ensures the smooth operation of the office and its functions with a high level of professionalism. This role involves working closely with the Director and Games leadership team to implement all aspects of the JCC Maccabi program effectively. The assistant must be well-organized, personable, and adaptable, with the ability to work varying hours to meet the demands of the role. Proficiency in basic computer programs such as Word, Excel, and PowerPoint is essential to maintain organized records and manage administrative details. While the primary schedule is Monday through Friday, occasional evenings and Sundays may be required, with hours increasing as the Games approach and during the event itself.
Key Responsibilities:
Planning Process
1. Manage the organization of the JCC Maccabi office including managing the administration and registration of local delegation athletes, delegation heads, coaches, volunteers, VIPs, staff, vendors, and guests.
2. Organize all records and database systems so that they can be updated, maintained, and retrieved in a quick and efficient manner. Manage administrative lists and data and distribute information to colleagues and team members as needed.
3. Ongoing promotion of the Games and assist in recruitment, volunteers, and delegation athletes. Generating and following up on leads via phone, conversations, or other mediums.
4. Follow up directly with all individuals necessary to collect and manage information required for participation in, and smooth execution of the program. Examples includes registration information, payment, and lead management.
5. Support social media story gathering, and distribution as directed by the Marketing team and Games Director
6. Assist the Director as liaison as needed with JCC staff, committees, visiting delegations, volunteers, guests and members.
7. Program and meeting support including managing mailings (both incoming and outgoing), create meeting notices, confirm meeting dates with staff and lay people, meeting and presentation prep (power point, handout materials, name cards etc.) taking minutes and notes, space set-up, catering arrangements.
8. Order uniform/ swag, collecting sizing, supporting distribution
9. Work closely with volunteer, and registration committees to oversee the pre-Games temporary Maccabi Central set up (usually 6-8 weeks prior to Games) and organize credential/t-shirt/packet pick-ups and handout.
10. Order, track, arrange storage for supplies being delivered prior to the Games and help keep everything organized and accounted for.
11. Be flexible in handling additional tasks assigned by the Director as needed.
Week of Games
During the week of, the JCC Maccabi Administrative Coordinator will oversee making sure all administrative and logistical tasks run smoothly. Stationed at “JCC Maccabi Central” and will take care of any or all of the following:
a. Support administrative and information sharing needs of Games leadership and volunteer teams
b. Manage credential pick-ups and reprinting
c. Manage will-call for credentials at Opening Ceremony
d. Source, order, and arrange distribution of extra last-minute supplies.
e. Support Score Reporting to ensure all results are captured and posted.
f. Manage and update the app, supporting social media coverage, working on mass text messaging services
g. Communicate with, volunteers, spectators, and participants both in persons and frequently check and respond to any important e-mails regarding JCC Maccabi, and either answering or directing calls to appropriate staff and lay people.
h. Coordinate with maintenance and operations and support set-up and clean up as needed.
i. Run any necessary errands and jump in to help as needed.
What you do well
You excel in organization, communication, and adaptability, efficiently managing administrative processes while proactively promoting programs and engaging stakeholders. Skilled in coordinating logistics such as supply tracking, uniform distribution, and event setup, you handle tasks with precision. Your ability to manage last-minute changes ensures smooth operations and successful outcomes.
What you will receive
The opportunity to work with some of the most passionate, driven, and effective community builders and educators in Toronto. Be part of a culture that will continue to challenge and empower you to keep learning and growing.
What else can you expect?
Swim, workout, and enjoy all our classes, programs, events, and performances with a free Membership to the JCC
Generous staff discounts on paid programs like summer camp, swimming lessons, personal training, competitive sports leagues, etc.
Medical and dental insurance through Equitable Life- the JCC pays 65% of the premium
Free parking
Time Off:
o Paid time off (PTO) for personal, sick days, and vacation.
o The JCC Administrative office is closed for all major Jewish holidays, as well as all statutory holidays
People-centered, flexible work environment that always puts your family and/or your personal life and overall well-being first
Free coffee and snacks
Bonus Points
Passionate and committed to building and strengthening Jewish community through team sports.
To Apply:
We welcome all applicants. Accommodations during all phases of the hiring process will be made wherever possible. Please submit your resume and cover letter by email to Elaine Raifman, Assistant Director, Human Resources no later than December 15, 2024.
We appreciate your application; however, we will only be contacting the candidates we wish to interview.
Don’t self-select out if you’re missing a bullet point or two of this job description from your resume. We are open to candidates of all backgrounds and are committed to cultivating a diverse and inclusive team. If this job description energizes you, let’s talk.
Job Type: Full-time
Pay: $52,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site childcare
- On-site gym
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
