Hill & Knowlton is a strategic and creative partner to drive breakthrough opportunities for growth and value creation, advance corporate strategy, and build reputation capital and resiliency. We’re a proven partner for business and brand transformation. A full-service global firm, we provide strategic communication, marketing and corporate affairs solutions distinguished by intelligence and creativity. Hill & Knowlton is part of the Burson Group and WPP (NYSE: WPP), the creative transformation company.
About Hill & Knowlton
Hill & Knowlton is the global strategic communications leader for transformation. We help brands, businesses and leaders build reputation, manage risk, and create breakthrough opportunities for growth. Founded in 1927, today’s Hill & Knowlton operates 70 offices in over 30 countries, providing advisory, public relations and creative solutions to local and global clients. Our global team offers integrated strategic services, grounded in deep sector expertise, and enabled by creativity and intelligence. Headquartered in New York, Hill & Knowlton is part of WPP, one of the world’s largest communications services groups.
Hill & Knowlton is looking for a conscientious, discreet, and experienced
Administrative Assistant to join our growing Administrative Team. The successful applicant will provide support to our dynamic Toronto campus as well as other members of the firm’s teams across H&K Canada. The Administrative Assistant will also contribute to broader organizational activities such as staff meetings and internal committees that foster positive company culture and team building.
We are looking for not only incredible talent, but also great attitude, energy, and passion for keeping people/things organized.
Here is what you would be doing:
Administrative Duties & Responsibilities:
- Helps produce high quality and high impact documents (reports, presentations, proposals, etc.) using PowerPoint, Word, and Excel
- Process and coordinate internal and external gift requests
- Assist with monthly expense claim reconciliation.
- Assist with processing of vendor invoices, and other accounting matters, including timesheet support.
- Books conference calls, taxis, couriers, hotels, etc.
- Works with other administrative staff to establish best practices, coordinated internal processes, and supports each other as required.
- Collaborates with others nationally, makes meaningful connections with others.
- Actively supports H&K internal programs.
Client Account Coordination Duties & Responsibilities
- Actively supports H&K internal programs. This includes assisting teams maintain client trackers; client invoicing (drafting cover letters, confirming POs, confirming invoice amounts, etc.)
- Liaise on behalf of the account teams with internal H&K departments for new vendor requests, new job code requests.
- Assist with drafting SOWs, master supplier agreements, standard agreements, etc.; liaise with internal Contracts department for review and to ensure compliance.
- Provide support to client account teams as needed.
- Coordinates team meetings and ensures all meetings are organized from scheduling, to printed materials, location logistics, food, beverage and more.
- Manages miscellaneous duties including filing (electronic and hard copy), scanning, photocopying, courier, and mail.
- Helps book travel arrangements.
Hill & Knowlton is more than an agency. It’s a collection of thousands of brilliant, collaborative and driven employees – all united around a single vision of transforming our clients, our company and the world.
Across 70 offices in 30 countries our people are the heartbeat of our business. Bridging countless cultures, backgrounds and lived experiences, we are drawn together by a common drive and a collaborative spirit – called to our craft each day by the desire to deliver the best work.
And at H&K, diversity, equity and inclusion are not just values; they are strategic imperatives that fuel our future in an industry built on the art of understanding, connecting and developing relationships. We believe that a diverse workforce is essential for inspiring bold ideas, fostering constructive dialogue and cultivating meaningful experiences that drive innovation and creativity.
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