Role Title
Office Administrator
Reports To
Manager, Human Resources
Manager Once Removed
Director, Human Resources
Direct Reports
N/A
Job Type
Full-time, permanent
Location
Toronto
About Hudbay
At Hudbay, we are driven by our purpose: We care about our people, our communities, and our planet.
Hudbay provides the metals the world needs. We work sustainably, transform lives, and create better futures for communities.
We transform
lives : We invest in our employees, their families and local communities through long-term employment, local procurement and economic development to improve their quality of life and ensure the communities benefit from our presence.
- We operate responsibly: From exploration to closure, we operate safely and responsibly, we welcome innovation and we strive to minimize our environmental footprint while following leading operating practices in all facets of mining.
- We provide critical metals: We produce copper and other metals needed for everyday products and essential for applications to support the energy transition toward a more sustainable future.
Hudbay (TSX, NYSE: HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru and the United States. Hudbay’s operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the company, which is complemented by meaningful gold production. Hudbay’s growth pipeline includes the Copper World project in Arizona, the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations.
Purpose Of Role
The purpose of this role is to deliver efficient administration of the office facilities while adddressing visitors and inbound inquiries to the office.
Role Accountabilities - Reception:
- Welcoming guests
- Fielding incoming calls and emails
- Monitor incoming emails
- Send/Receive mail and packages
- Housekeeping of meeting rooms and reception area
- Checking guests in and out as needed – maintaining an accurate record of guests on the floor and keeping visitor log updated (employees and guest lists) for safety purposes
- Assist with booking meeting rooms and reassigning rooms
- Office Services
- Maintain reference documentation (Manual, Phone Lists, Seating Plans, Mail Boxes)
- Administer building access cards
- Ordering of supplies (Stationary, Printer Consumables etc.)
- Coordinate offsite storage (file retrieval and storage, supplies)
- Provide facilities overview to new hires
- Process vacated offices (removal and disposal of old item, general clean + coordination of thorough clean with night cleaners)
- Assist executives with expense claims
- Process invoices received from vendors, verify accuracy and ensure timely payment
- Hospitality and food Service:
- Ordering of supplies (Coffee, Foodstuffs etc)
- Loading/Unloading/running dishwashers on floor as scheduled
- Assist with set up and tear down of events held in the kitchen (and main boardroom) as needed
- Keep servery items tidy and stocked for easy setup of board meetings
- Facilities Administration
- Daily floor inspections
- Coordinate with building staff for facility needs (i.e. replacement of burnt-out bulbs, clean-up of spills, removal of garbage/recycling, washroom maintenance, additional cleaning, etc.)
- Maintenance of machines and equipment (shredder, coffee machines, dishwashers, kettles etc)
- Restock paper in printers
- Distribution of building tenant notices to staff
- Coordinating work permits for contract work
- Monitor and report the performance of facilities contractors
- Health and Safety
- Serve as Deputy Floor Warden for emergencies
- Participate as employee member of Joint Health and Safety Committee
- Assign and track Health and Safety training for the new hires
- Monitor and Schedule First Aid Training and refreshers
- HR support
- Provide HR support, which may include scheduling meetings, interviews and maintaining records
- Assist with New Hire Employee Orientation and onboarding
- Assist other HR team members when required
- Projects & Seasonal Events
- Participate as member of projects as required
- Seasonal event decoration
Experience And Qualifications
- College administration diploma or equilant experience
- High level of proficiency with Computers (PC), including an intermediate knowledge of Microsoft Word and Microsoft Excel, and familiarity with Google Mail (Gmail) and GSuite programs
Knowledge And Skills
- Good communication and personal skills
- Solid interpersonal, written and oral communication skills with emphasis on customer service
- Convey a calm professional demeanor and attitude towards staff members, clients and vendors
- Ability to multitask and prioritize tasks in a fast-paced environment
- Strong time management and organizational skills
- Strong problem-solving skills and the ability to proactively identify concerns and recommend solutions
Why Hudbay? - At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another.
- We pride ourselves in providing our employees with competitive total rewards that include:
- Annual performance bonuses
- Health benefits for you and your family, with a health spending account
- Company paid insurance for Life, Spousal and Dependent Life, AD&D, Critical Illness, and Short & Long Term Disability cover
- A Defined Contribution pension that includes company contribution and additional matching of your voluntary contributions
- An Employee Share Purchase Plan with contribution matching
- We support our employees in their individualized wellness journeys by providing a yearly Wellness Subsidy of up to CAD $1,000
- Hudbay gives back to the community with its employee charity matching program for eligible charitable donations made by employees
- Regular performance appraisals to acknowledge our employees for their contributions, strengths and work well done
- The opportunity to work out of our Platinum Class A and Platinum BOMA BEST® Certified office building in Toronto’s South Core Business District conveniently located beside the newly renovated Toronto Union Station
Applications will be accepted until 11:59pm EST on November 22, 2024.
Notice to candidates: Please note that some websites make copies of Hudbay job postings on their own site. If you see this job on a website that is not the Hudbay careers page, the best way to get your application to us is by applying directly at careers.hudbayminerals.com . We appreciate the interest of all candidates. Due to the volumes of applications we receive, we are only able to contact candidates that are selected to move forward in the recruitment process. Hudbay is committed to providing an inclusive and accessible candidate experience. If you require accommodation during the recruitment process, please let us know with your application.
Notice to recruiters: Please note that Hudbay Minerals does not accept unsolicited resumes from 3rd party recruitment agencies without a written agreement in place for permanent/contract placements.
