Role Title

Office Administrator

Reports To

Manager, Human Resources

Manager Once Removed

Director, Human Resources

Direct Reports

N/A

Job Type

Full-time, permanent

Location

Toronto

About Hudbay

At Hudbay, we are driven by our purpose: We care about our people, our communities, and our planet.

Hudbay provides the metals the world needs. We work sustainably, transform lives, and create better futures for communities.

We transform lives : We invest in our employees, their families and local communities through long-term employment, local procurement and economic development to improve their quality of life and ensure the communities benefit from our presence.

We operate responsibly: From exploration to closure, we operate safely and responsibly, we welcome innovation and we strive to minimize our environmental footprint while following leading operating practices in all facets of mining.
We provide critical metals: We produce copper and other metals needed for everyday products and essential for applications to support the energy transition toward a more sustainable future.

Hudbay (TSX, NYSE: HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru and the United States. Hudbay’s operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the company, which is complemented by meaningful gold production. Hudbay’s growth pipeline includes the Copper World project in Arizona, the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations.

Purpose Of Role

The purpose of this role is to deliver efficient administration of the office facilities while adddressing visitors and inbound inquiries to the office.

Role Accountabilities

Reception:
Welcoming guests
Fielding incoming calls and emails
Monitor incoming emails
Send/Receive mail and packages
Housekeeping of meeting rooms and reception area
Checking guests in and out as needed – maintaining an accurate record of guests on the floor and keeping visitor log updated (employees and guest lists) for safety purposes
Assist with booking meeting rooms and reassigning rooms
Office Services
Maintain reference documentation (Manual, Phone Lists, Seating Plans, Mail Boxes)
Administer building access cards
Ordering of supplies (Stationary, Printer Consumables etc.)
Coordinate offsite storage (file retrieval and storage, supplies)
Provide facilities overview to new hires
Process vacated offices (removal and disposal of old item, general clean + coordination of thorough clean with night cleaners)
Assist executives with expense claims
Process invoices received from vendors, verify accuracy and ensure timely payment
Hospitality and food Service:
Ordering of supplies (Coffee, Foodstuffs etc)
Loading/Unloading/running dishwashers on floor as scheduled
Assist with set up and tear down of events held in the kitchen (and main boardroom) as needed
Keep servery items tidy and stocked for easy setup of board meetings
Facilities Administration
Daily floor inspections
Coordinate with building staff for facility needs (i.e. replacement of burnt-out bulbs, clean-up of spills, removal of garbage/recycling, washroom maintenance, additional cleaning, etc.)
Maintenance of machines and equipment (shredder, coffee machines, dishwashers, kettles etc)
Restock paper in printers
Distribution of building tenant notices to staff
Coordinating work permits for contract work
Monitor and report the performance of facilities contractors
Health and Safety
Serve as Deputy Floor Warden for emergencies
Participate as employee member of Joint Health and Safety Committee
Assign and track Health and Safety training for the new hires
Monitor and Schedule First Aid Training and refreshers
HR support
Provide HR support, which may include scheduling meetings, interviews and maintaining records
Assist with New Hire Employee Orientation and onboarding
Assist other HR team members when required
Projects & Seasonal Events
Participate as member of projects as required
Seasonal event decoration

Experience And Qualifications

College administration diploma or equilant experience
High level of proficiency with Computers (PC), including an intermediate knowledge of Microsoft Word and Microsoft Excel, and familiarity with Google Mail (Gmail) and GSuite programs

Knowledge And Skills

Good communication and personal skills
Solid interpersonal, written and oral communication skills with emphasis on customer service
Convey a calm professional demeanor and attitude towards staff members, clients and vendors
Ability to multitask and prioritize tasks in a fast-paced environment
Strong time management and organizational skills
Strong problem-solving skills and the ability to proactively identify concerns and recommend solutions

Why Hudbay?

At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another.
We pride ourselves in providing our employees with competitive total rewards that include:
- Annual performance bonuses
- Health benefits for you and your family, with a health spending account
- Company paid insurance for Life, Spousal and Dependent Life, AD&D, Critical Illness, and Short & Long Term Disability cover
- A Defined Contribution pension that includes company contribution and additional matching of your voluntary contributions
- An Employee Share Purchase Plan with contribution matching
We support our employees in their individualized wellness journeys by providing a yearly Wellness Subsidy of up to CAD $1,000
Hudbay gives back to the community with its employee charity matching program for eligible charitable donations made by employees
Regular performance appraisals to acknowledge our employees for their contributions, strengths and work well done
The opportunity to work out of our Platinum Class A and Platinum BOMA BEST® Certified office building in Toronto’s South Core Business District conveniently located beside the newly renovated Toronto Union Station

Applications will be accepted until 11:59pm EST on November 22, 2024.

Notice to candidates: Please note that some websites make copies of Hudbay job postings on their own site. If you see this job on a website that is not the Hudbay careers page, the best way to get your application to us is by applying directly at careers.hudbayminerals.com . We appreciate the interest of all candidates. Due to the volumes of applications we receive, we are only able to contact candidates that are selected to move forward in the recruitment process. Hudbay is committed to providing an inclusive and accessible candidate experience. If you require accommodation during the recruitment process, please let us know with your application.

Notice to recruiters: Please note that Hudbay Minerals does not accept unsolicited resumes from 3rd party recruitment agencies without a written agreement in place for permanent/contract placements.

Hudbay Minerals Inc.

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