Administrative Assistant, Business Operations and Government Relations

Canada's National Ballet School • Full-time • Toronto, ON, CA • 1d ago

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant, Business Operations and Government Relations. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities.

About Us:
At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.

Your Role:
As the Administrative Assistant, Business Operations and Government Relations, you will play a crucial role in supporting Business Operations. Reporting to the Director, of Business Operations and Government Relations, you will be responsible for supporting key departments within Business Operations including IT and NBS’ retail store, The Shoe Room. The position functions within a fast-paced, demanding office environment and encompasses a dynamic range of assigned duties, focused on administrative and operational support tasks. This position may involve flexible hours to meet deadlines and participate in special events and committee meetings. This is a hybrid position, with the option of working remotely twice weekly.

Duties and Responsibilities:

Participate in grant applications, report generation and data entry.
Draft and administer surveys, government letters and requests, partner agreements and contracts.
Conduct research (market, prospective partners, vendors, best practices) and support various business development activities.
Plan and schedule meetings including travel arrangements, mailings, etc.
Record and transcribe minutes for internal and external meetings; digitize forms and key documents.
Respond to emails and phone calls; prepare and distribute memos and other correspondence internally and externally and respond to questions and requests for information.
Maintain filing systems, databases, and contact lists and organize digital and hard-copy folders and files.
Track payments, and process internal expense forms and external invoices.
Contribute to the improvement of processes and systems.
Support special project events and activations in the community.

What We’re Looking For:
We value enthusiasm and a willingness to learn just as much as experience. We encourage you to apply even if you don’t meet every qualification listed. If you have strong interpersonal skills, a knack for problem-solving, and a passion for contributing to a creative and supportive environment, we’d love to hear from you!

Skills and Qualifications:

University degree or college diploma in business.
2 or more years of experience in an administrative or clerical role; experience in the arts and culture sector and/or in government relations considered an asset.
Ability to adhere to project schedules and deadlines.
Ability to take initiative and work independently.
Flexibility to take on a diverse range of assigned duties, projects and tasks with minimal supervision.
Good interpersonal skills, and demonstrated ability to work with a diverse group of stakeholders.
Knowledge of MS Office ( Word, Excel, Powerpoint, Teams)
Highly organized with great attention to detail.
Strong analytical skills.
High calibre writing ability; strong communicator and team player.
Ability to work with confidential information.
Experience in working with organizational systems such as Raiser's Edge and Qualtrics is considered an asset.
Experience working in centralized government data systems such as CADAC, is considered an asset.
Fluency in French is considered an asset.

Successful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance with the School’s Child Abuse/sexual abuse prevention policy; this will be coordinated through the NBS Human Resources Department.

Thank you for considering a career with Canada’s National Ballet School. We look forward to potentially welcoming you to our team!