Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Receptionist to join our Head Office. This role offers a fantastic opportunity for a motivated and experienced individual to take on a dynamic and client-facing position. The ideal candidate will have excellent written and oral communication skills, outstanding organizational abilities, and the capacity to manage multiple tasks efficiently.
What you will be doing:
- General reception duties.
- Greeting clients and guests in a friendly manner while maintaining professionalism.
- Ensuring all client spaces are maintained in a clean and organized manner.
- Basic IT setups for boardroom use.
- Arranging couriers as requested as well as supervising all incoming and outgoing packages.
- Arrange catering for meetings and events as requested.
- Performs set up of catering for meetings and events as required.
- Manages existing relationships and seeks new contacts with food service providers.
- Provides supports for firm and clients functions, including those outside regular business hours
- Assisting with copying, binding, and other administrative tasks as needed.
- Communicates day-to-day facilities concerns and complaints, escalating issues as required.
Qualifications:
- College Diploma or equivalent.
- Prior experience in an office environment is considered an asset.
- Excellent organizational skills.
- Strong oral and written communication skills.
- Able to work independently as well as actively as part of a team.
- Demonstrates a strong ability in task prioritization and can effectively manage multiple tasks concurrently.
- Able to maintain a high degree of professionalism and confidentiality in all matters.
- Proficient in MS Office (Word, Excel, Outlook).
Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
