Title:
Program Coordinator
Classification:
Professional
Employment Duration:
Permanent, Full-time
Salary Range:
$56,199 - $70,207
The Ontario Association of Children’s Aid Societies (OACAS) has represented Children’s Aid Societies in Ontario since 1912, providing service in the areas of government relations, communications, information management, education, and training to advocate for the protection and well-being of children.
Reporting to the Senior Manager, Learning & OVOV, the Program Coordinator will be responsible for supporting both the Service and Learning departments in project coordination and administrative support. The Program Coordinator will track deliverables, timelines, and expenditures against budget, and coordinate and supports logistics for meetings and/or conferences/field consultations and other events in relation to both the service and learning teams’ projects/ initiatives.
The Program Coordinator will also play a supportive role within the various programs and initiatives of the Department of Practice Transformation.
Duties and Responsibilities:
Coordination and Administrative Support
- Schedule and organize meetings/events and maintain agenda, prepare minutes, and distribution of materials.
- Maintain electronic and paper-based filing systems, basic databases, and group spaces.
- Assist in the development and maintenance of departmental work plans and support the tracking of deliverables.
- Coordinate processes for contract procurement and service agreement submissions including soliciting of materials for project proposals.
- Support the preparation of reports, memos, letters, and other documents and resources.
- Support the planning, organizing and facilitating events within the Practice Transformation Department, with collaboration with other colleagues and/or planning committees from within the sector.
- Maintain budget spreadsheets and track expenditures/transactions in a timely manner.
- Ensure that multi-communications are monitored, and inquiries are addressed.
- Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
Other Duties
- Build and nurture effective working relationships with member agencies, colleagues, partners, and stakeholders.
- Provide reception support as required.
- Provide back-up to other department administrative assistants during absences or times of high workload.
- Perform other duties as assigned.
Qualifications:
Education and Experience
- Post-secondary education in a relevant discipline.
- Minimum of 2 years of experience in business administration or relevant field
- Minimum of 2 years of project coordination and/or administrative support capacity; OR
- An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Knowledge and Skills:
Planning and Coordination: demonstrated strong knowledge of planning and coordination of program activities. Must be organized and detail-oriented, and comfortable working through an equity lens.
Strong Communicator: demonstrated experience and effectiveness in both oral and written communication, including facilitation to groups, presentations, oral communication and listening skills to conduct consultations, focus groups and webinars. Excellent written communication skills to write clear, concise documents such as reports, consultation papers, briefing notes, and responses to information requests.
Creative Mindset: identifies quality improvement processes, methods, systems and analysis, using the best practices approach and evidence-informed decision making. Strong analytical and issues management skills to analyze issues, identify options, recommend positions, and draft clear, concise plans.
Collaborative Influencer: strong interpersonal, teamwork, listening, oral communications, and collaboration skills to create close working relationships with teammates, colleagues in other departments, member agencies and media. Demonstrate strong negotiation skills.
A Self-Starter: take the initiative to creatively identify and execute program coordination opportunities, respond quickly to issues in a fast-paced environment, and respond quickly and professionally under pressure and in crisis situations.
Computer Literacy: proficiency in full suite of Microsoft Office products. Proficiency in commonly used social media, communications and marketing-related software.
Assets:
Working Conditions
Work involves minimal physical or psychological risk, which could result from unavoidable exposure to dangerous situations or hazardous, disagreeable or uncomfortable working conditions.
APPLY ONLINE at
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5504a194-52e8-4f07-ae3b-2acc61f702f0&ccId=19000101_000001&lang=en_CA
by 5:00 p.m. on Friday, February 21, 2025. Please attach a cover letter and resume in one file.
We thank all candidates for their interest; however, only those considered for an interview will be contacted. OACAS is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider applications from all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, indigenous status, age or disability.
Accommodation at OACAS
We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code.
Applicants are required to make any accommodation requests for the application, interview or selection process known in advance by contacting the Human Resources Department at 416 987-3677 or hr@oacas.org.
Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the interview or selection process which will enable you to be assessed in a fair and equitable manner.
