Salary
The salary range for this position is CAD $30.54 - $30.54 / hour
Job Summary
Are you motivated to join a dedicated team of health care providers in this dynamic and rewarding role? Are you interested in a career where you can make an impact on the well-being of others?
Get to know Lower Mainland Pharmacy Services:
We are a collaboration of four premier health employers Fraser Health, Provincial Health Services, Providence and Vancouver Coastal Health and provide an integrated approach to pharmaceutical care and service excellence patients, residents and clients committed to investing in your professional development in building an environment where you can advance your career.
Position Highlights:
We currently have an exciting
Casual opportunity for an
Administrative Assistant/Program Clerk to join our team at the
Downtown Community Health Clinic located in
Vancouver, BC.
If this sounds like the perfect role for you, here’s why we believe you should apply:
- A career that offers you the opportunity to work in a fast growing and exciting organization with professionals who are eminent in their respective fields.
- Competitive salary package, including comprehensive health benefits coverage.
Our pharmacy team always aspires to improve and achieve the best possible care for our patients and improve their quality of life.
We aim to build an environment where you love the work you do, the place where you work, and the people around you. From the financial advisor handling our health care resources, to the IT professional enabling life-saving data, to the nurse and physician on the front line of patient care, everyone plays a role in the care continuum. Together, we build outstanding workplaces.
Apply now to join our excellent team!
One team, best pharmacy care, better lives.
Detailed Overview
Performs staffing duties including preparing and adjusting staff rotations and allocating and calling in relief staff to fill vacancies for assigned site(s) in accordance with applicable collective agreements. Makes arrangements for relief staff by receiving calls and making any necessary calculations to determine availability of existing staff according to established procedures utilizing a computerized staff scheduling system. Processes requests such as vacation, leave of absence, termination and maternity and parental leave, maintains timekeeping records utilizing a computerized payroll system and maintains related records and documentation.
Provides varied administrative and secretarial support by performing duties such as coordinating the work flow and organizing operating procedures, obtaining information, compiling and analyzing data and preparing a variety of statistical reports/documents. Performs word processing; sets up and maintains files.
Responsibilities
- Coordinates the workflow for the area by organizing and implementing operational work methods and procedures. Develops alternative solutions and implements change. Opens and distributes mail, screens incoming materials and prioritizes items for the attention of the Coordinator, Pharmacy Services. Schedules appointments and meetings and determines urgency of request.
- Makes arrangements for relief staffing for assigned site(s) by performing duties such as receiving notification from staff, recording calls, making any necessary calculations to determine availability of existing staff according to established procedures, contacting relief staff and forwarding information to the Coordinator. Answers inquiries related to staffing issues and refers complex problems to the Coordinator as required.
- Allocates and calls in relief staff to fill vacancies resulting from unfilled positions such as shift changes, vacation, leaves of absence and sick leaves by performing duties such as utilizing a computerized staff scheduling system, processing requests in accordance with applicable collective agreements, preparing revised relief staff schedules and forwarding to the Coordinator for approval.
- Assists the Coordinator with the posting and recruitment process by performing duties such as preparing requisitions for vacancies as notified, submitting to the Coordinator for approval and forwarding to Human Resources. Receives postings and applications from Human Resources, submits to the Coordinator for review, and schedules start dates, orientation, and training for new staff as directed.
- Prepares vacation charts and performs related duties such as gathering information related to staff vacation time and processing requests such as vacation, leave of absence, termination and maternity and parental leave by preparing documentation, making necessary calculations and forwarding to the Coordinator for approval in accordance with established procedures. Enters approved vacation time into the computerized staff scheduling system, notifies staff of approved vacation time and requests further information from employees when vacation time is denied. Identifies vacation and statutory days that must be used by year end and notifies staff and the Coordinator as required.
- Maintains timekeeping records utilizing a computerized payroll system and submits to the Payroll department. Liaises with Payroll regarding inquiries and makes adjustments as required such as payroll corrections. Answers employee inquiries regarding interpretation of collective agreements such as vacation and accumulation and pay policies. Distributes pay stubs and cheques to designated employees.
- Maintains related records and documentation such as attendance records, paid leave forms, and relief staff availability. Completes forms ensuring position control tracking on documentation is correct, submitting to the Manager for approval, and forwarding to Human Resources as required.
- Types, photocopies and distributes a variety of documents such as correspondence, memos, agendas/minutes, brochures, forms, spreadsheets and statistical reports by transcribing from written draft; performs data entry and produces computerized reports.
- Arranges meetings and appointments as directed by booking interviews, seminars, staff meetings, and meeting rooms and contacting appropriate personnel.
- Attends meetings and records and distributes minutes. Books meeting rooms, arranges for room set-up, equipment and refreshments as required.
- Sets up and maintains filing system(s) for material such as correspondence, personnel records, equipment and supply records by indexing binders, creating and labeling files and filing material as appropriate.
- Performs receptionist duties such as answering/directing incoming calls, taking messages, answering routine inquiries and providing information of a general nature, and receiving visitors.
- Assembles and updates documents such as department procedure manuals and brochures.
- Maintains departmental office supplies and resources and prepares requisitions for signature.
- Performs other related duties as assigned.
Qualifications
Education and Experience
Grade 12, graduation from a recognized secretarial program, plus three (3) years' recent, related experience or an equivalent combination of education, training and experience.
Skills And Abilities
- Ability to type 50 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.
