Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of our office and supporting executive functions.
Responsibilities
- Serve as primary point of contact for the executive and assist with special projects.
- Manage complex calendars, schedule appointments, meetings, and travel arrangements.
- Handle incoming and outgoing communications (emails, calls, mail).
- Schedule meetings, prepare agendas, minutes, reports, and manage arrangements.
- Prepare invoices, reports, memos, financial statements, and handle contracts and documents.
- Assist executive with day-to-day tasks, prioritizing requests for effective time management.
- Arrange travel itineraries, make reservations, and ensure necessary documents are in place.
- Manage personal appointments, errands, and related tasks.
- Handle personal correspondence, travel arrangements, and other reservations.
Experience
- Proven experience as an Executive Assistant or in a similar administrative role is preferred.
- Proficiency in Google Suite applications (Docs, Sheets, Drive) is required.
- Familiarity with QuickBooks for basic financial management is a plus.
- Strong typing skills with a focus on accuracy and speed.
- Excellent proofreading skills to ensure all documents are error-free.
- Demonstrated ability to handle confidential information with discretion.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity.
Job Types: Full-time, Permanent, In Person
Benefits:
- Dental care
- Extended health care
- Paid time off
Schedule:
Ability to commute/relocate:
- Mississauga, ON L4Z 1V4: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (required)
Experience:
- Administrative: 1 year (required)
