Who We Are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As an Administrative Assistant your responsibilities will include:
- Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
- Managing electronic and paper-based client files
- Preparing, formatting, and proof-reading documents including correspondence, reports, presentations, and other documents
- Preparation of client engagement letters
- Proactively self-assigning tasks from a queue system
- Entering and maintaining client data using STAR practice management applications, Microsoft Dynamics 365 and various other client management and project tracking software to ensure proper record keeping
- Format and assemble electronic and/or paper client deliverables in compliance with Firm and department standards
- Support engagement teams' risk management processes through submission of queries, research, data entry, and results verification
- Coordinating external/internal appointments, meetings, facility/room reservations and catering
- Supporting engagement teams in their preparation for client meetings
- Collaborating with internal teams to address internal and external clients' needs
- Managing expense entry on behalf of team leadership
- Provide billing support using Doane Grant Thornton's systems and in accordance with the terms of employment contracts including preparing invoices to clients
- General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, sorting and distributing mail, welcoming clients/colleagues at front desk and organizing couriers
- Participating in training to stay current with changes in software and processes
- Supporting the Firm's professional image and culture by demonstrating professional behaviour and building positive professional relationships
- Other duties as assigned
Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca
Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
- Minimum 3 years of experience in administration, preferably in a fast-paced professional services environment
- Solid organizational skills including attention to detail and multi-tasking skills
- Advanced working knowledge of MS Word, PowerPoint, Excel, Adobe Acrobat, etc.
- A customer-oriented attitude
- Excellent communication and interpersonal skills with an aptitude for building strong client relationships
- Strong negotiation skills with a problem-solving attitude
- Ability to work effectively for several people at the same time
- Innovative thinking, sound judgment, and adaptable to service needs
- Proven experience in providing exceptional client service
- Takes initiative and direction and is a self-directed learner
- Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
- Demonstrates sound judgment regarding confidential and sensitive matters
- Available to work overtime during peak tax filing seasons, particularly March, April, September and October
At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.
What's in it for you?
Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!
Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.
Are you ready to Discover Your Purple?
Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.
