Title: Payroll & Benefits Administrator
Organization: Real Food for Real Kids
Website: www.rfrk.com
Location: East End of Toronto, ON (Hybrid - Remote & In Office 1 Day per week)
Hours of work: Monday to Friday, 40 hours per week, flexible schedule with core hours of 9am to 3pm
Compensation: $60,000 - $70,000/ year, dependant on experience
About Real Food For Real Kids:
Real Food for Real Kids (RFRK) is a growing company on a mission to make real food the standard rather than the exception.
A multiple award-winning company recognized for excellence and innovation, we’re a leading healthy catering company for child care centres, schools and camps. RFRK proudly serves nutritious meals and snacks to thousands of children throughout the Greater Toronto & Hamilton Area every day. We’re well poised for growth into new markets and planning for significant expansion over the coming years.
Our Talent, Training, & Culture (TT&C) team is looking for a fantastic person who is energized by employee engagement and administration to join us as a Payroll & Benefits Administrator. If you like the sound of us so far, keep reading to see if you have the experience and skills needed for this rewarding role!
About the Role:
The Payroll & Benefits Administrator is a people-focused stickler for the details. This position is responsible for biweekly payroll processing, health & benefits program administration, as well as reporting and analyzing data with the goal of implementing process improvements.
This position requires someone with a proactive, positive attitude and the ability to manage multiple tasks and priorities simultaneously with competing deadlines. In addition to possessing good judgment and developed problem-solving skills, the Payroll & Benefits Administrator must possess a high degree of initiative and exercise discretion when handling details of a confidential and critical nature. This position requires a team player with strong organizational skills, detail orientation and the desire to help others!
Responsibility Breakdown:
The Payroll Administrator is responsible for ensuring all employees are paid in accordance with Dayforce’s bi-weekly payroll schedule in and the terms and conditions of employment as prescribed by policy, employment contracts and legislative requirements. Primary tasks include entering and verifying payroll data, processing employee payments, preparing T200 and ROE’s, gathering data for the preparation of adjustments, monthly and annual payroll reconciliations and payroll remittances.
Approximately 45% Payroll, 35% Benefits, and 25% HR Initiatives and Administration
Some of the things you’ll get paid to do:
Payroll Processing
- Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
- Ensure that payroll data is collected, inputted, processed, balanced, and verified
- Ensure all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on-time (Dayforce)
- Meet deadlines while maintaining compliance and regulatory standards
- Oversee time off policies and timecards and ensure appropriate recording of days worked
- Identify and communicate issues or improvements needed for Payroll Process
- First point of contact for employee support for payroll-related inquiries
- Identify and resolve payroll issues/discrepancies
- Maintain and prepare confidential payroll data records for external audits
- Reconcile and process all year-end documents, including issuing T4s on an annual basis
- Assist with month end and year end processes, compiling statistical reports, statements and summaries as required
- Perform routine quarterly internal audits of payroll information in Dayforce
Health Benefit Administration
- Administer employee health insurance and benefits plans
- Identify eligibility and enroll new plan members as well as terminate exiting plan members
- Maintain communication with plan members, ensuring plan information is up-to-date and available, and respond to inquiries
- Process status changes to benefit plans for all members (i.e. leaves of absence, new dependents, etc)
- Update and maintain plan premium changes in Dayforce
- Complete annual review of plan in collaboration with HR Manager
- Update benefit provider bi-annually with updated salaries & job titles of all plan members
- Perform routine periodic audits of the benefit plan (e.g., deductions, eligibility, position changes, etc)
- Assist with disability management and work accommodation plan administration
Employee Savings Program Administration
- Administer Employee Savings Program RRSP, RESP & DPSP plans
- Maintain communication templates with members and ensuring plan information is up-to-date and available for members
- Provide new plan members with plan enrollment details based on eligibility, and update as needed
- Ensure the most recent and accurate contribution information is updated in Dayforce
- Update Canada Life with updated salaries and seniority changes annually
- Complete annual review of plan in collaboration with HR Manager
- Responding to inquiries in timely manner
HR Administration
- Create, run and manipulate report data
- Ensure employee records, databases, files, and confidential documents are kept up-to-date
- Assist with HR data tracking and analytics
- Drafting employment-related correspondence
- Administering employee enrollments, status changes and terminations
- Creating and facilitating employee training relating to Dayforce, benefits & employee savings program
- Maintain employee milestone calendar, communications and action monthly milestone changes to employee profiles
- Keep up-to-date with HR and Employment Standards legislation
- Research best practices in HR and recommend improvements to existing practices
- Practice discretion and confidentiality of employee information according to privacy and employment legislation
- Communicating and enforcing company policies listed in the Employee Handbook and other company policies
- Cultivate positive employee relations through support and prompt responses to HR inquiries
- HR special projects and other HR administration tasks as required
About You
Required Education & Experience
- College diploma/certification or University degree in Human Resources or a related field
- Minimum 2 years of payroll processing experience
- Minimum of 1 year of benefit administration experience
- Proficiency with MS Word, Excel, PowerPoint, Google App is required
- Proficiency with payroll, benefits & HRIS related software
- Demonstrated functional familiarity with Dayforce payroll software system is required
- Working knowledge of legal regulations pertaining to payroll
- PCP certification is an asset
Additional Skills
- Excellent verbal and written communication skills
- Numerical aptitude and keen attention to detail
- Excellent time management and organizational skills
- Structured and self-directed approach to project work
- Strong communication skills, both verbal and written
- Ability to prioritize tasks, and consistently meet targets and deadlines
- Ability to think critically, problem-solve, and make effective decisions
- Demonstrated ability to handle confidential and sensitive information in a professional and ethical manner
- Ability to approach every interaction, challenge and proposed solutions with an inclusive mindset
- Capable of providing a balanced and common-sense approach to routine and complex issues
- Continuous improvement mindset
Working at RFRK comes with other perks too:
Comprehensive Savings & Benefits Package
- Employee Savings Program: Enjoy peace of mind for your financial future with our RRSP//RESP matching program.
- Health and Wellbeing: Our benefits program includes coverage for alternative and preventative health treatments, ensuring your wellbeing is a top priority.
- Profit-Sharing Program: Beyond a competitive salary, our Profit-Sharing Program ensures you directly benefit from our success when we meet our financial performance targets
Work-Life Balance
- Flexible Work Arrangements: Embrace the best of both worlds with our hybrid remote and onsite work location options. We believe in a work environment that suits your needs.
- Flex Hours: We understand life's demands. Our flexible hours let you balance work and personal commitments seamlessly
Continuous Growth
- Professional Development: We invest in your growth. Receive annual financial support for professional development to enhance your skills and stay ahead in your career. Participate in our Mentorship Program, where you will be guided through challenges and opportunities, fostering both personal and professional growth.
Time for You
- Vacation: Begin with three weeks of vacation and unlock additional weeks as you achieve set service milestones. Your dedication is rewarded.
- Paid Sick & Wellness Days: Take up to 8 paid sick and wellness days each year. Your wellbeing and work-life harmony matter to us.
To apply, please upload your résumé and cover letter, including salary expectations, explaining why you’d be a great fit for this role. If you meet almost all of the requirements and are not sure if you should apply, apply anyway! We may see something special in your application that sets you apart from the rest.
Real Food for Real Kids is an equal opportunity employer. We value diversity and inclusion in our workplace and at all levels of our organisation. We strongly encourage applications from diverse backgrounds and communities.
We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
No phone calls, emails or drop in visits, please. We’ll contact applicants who fit the bill, and invite them in for an interview.
We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.
Thanks for your interest in Real Food for Real Kids!
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