Office Coordinator
The Administrative Coordinator is responsible for all administrative tasks pertaining to the branch.
Tasks and Responsibilities
· Answer incoming calls and set appointments with customers as required
· Outbound calls from incoming leads
· Review and enter orders and completed jobs in BF Retail.
· Update BF Retail with all deposit and payment related data.
· Track accounts receivable and conduct collections activities.
· Schedule installations and service calls with the customers.
· Weekly ordering of materials
· Invoicing for Commercial Accounts
· Greet and provide assistance to customers in our show room
· Prepare financial and operational reports from BF Retail for manager as required.
· Social Media updates and reports
· Handle routine correspondence.
· Attend and participate in regular branch meetings.
· Other responsibilities as required
· Abide by all Bath Fitter policies and procedures.
· Adhere to all Bath Fitter safety policies and procedures.
· Realize the Administrative Coordinator's role as the personal representative of Bath Fitter while on the job and act accordingly.
Job Requirements
· Education and/or Experience – High school diploma or general education degree (GED); and six to twelve months' related experience and/or training; or equivalent combination of education and experience.
· Language Skills – Ability to read and comprehend instructions, short correspondence and memos.
· Ability to write correspondence.
· Mathematical Skills – Ability to add, subtract, multiply and divide in all units of measure.
· Reasoning Ability – Ability to apply common sense understanding to carry out detailed written,
· Illustrated or oral instructions.
· Computer Skills – Knowledge of computer workstations and peripheral equipment; knowledge of
· Database, spreadsheet and word processing software.
· Communication Skills - Be able to effectively communicate orally and in writing.
Demonstrated Skills
· Problem Solving – Identifies and resolves problem in a timely manner.
· Oral Communication – Speaks clearly and persuasively; participates in meetings.
· Written Communication – Writes clearly; able to read and interpret written information.
· Teamwork – Contributes to building positive team spirit.
· Diversity – Promotes a harassment-free environment.
· Ethics – Treats people with integrity and ethically.
· Organizational Support – Supports organization's goals, values and code of ethics.
· Judgment – Exhibits sound and accurate judgment; includes appropriate people in decision-making process; makes timely and appropriate decisions.
· Planning/Organizing – Prioritizes work activities; uses time efficiently.
· Professionalism – Focuses on solving conflict, not blaming; treats others with respect and consideration; accepts responsibility for own actions.
· Quality – Demonstrates accuracy and thoroughness; monitors own work to ensure quality. Looks for ways to improve and promote quality.
· Quantity – Meets productivity standards; completes work in timely manner.
· Safety and Security – Observes safety and security procedures; reports unsafe conditions; uses equipment and materials properly.
· Attendance/Punctuality – Is consistently at work and on time
Job Type: Permanent
Pay: $18.00-$22.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
