Job Description
The office of Health Equity is currently seeking a full-time, contract (until March 31, 2026) CH&E Associate. The CH&E Associate will support operations of Immigrant and Refugee Mental Health Project (IRMHP) in fulfilling course development and delivery requirements as outlined in the Contribution Agreement through administrative and coordination activities.
This position will be responsible for vendor management including drafting agreements and issuing invoices, administering and overseeing project budget including quarterly reporting to Immigration, Refugees and Citizenship Canada (IRCC), and providing administrative support to manage the course deliverables including communications and outreach. This position will maintain relationships with the Advisory Committee and Subject Matter Experts. The Immigrant and Refugee Mental Health Project (IRMHP) received renewed funding via a three year grant from Immigration, Refugees and Citizenship Canada (IRCC), running from 2025 to 2028. This position is located at 250 College Street.
Reporting to the Assistant Manager, Office of Health Equity, this position will be accountable to provide overall operational and administrative support to the Immigrant and Refugee Mental Health Project (IRMHP).
Primary Responsibilities
- Monitor operations outlined in project plan to ensure that deliverables outlined in the contribution agreement with Immigration, Refugees and Citizenship Canada (IRCC) are being met, on track, and on budget. Proactively identify and communicate risks and mitigation.
- Support financial reporting and ensure that funds are allocated according to the IRCC funding agreement by tracking spending, providing budget support, supporting financial forecasts, preparing claims, processing invoices, managing vendors, and providing other administrative support as needed
- Coordinate with team members to prepare reports required by the funder
- Work collaboratively with the project team, other CAMH staff and external partners
- Supporting the Assistant Manager with administrative tasks related to operational activities, planning, executing and monitoring
- Communicate with external partners as the main point of contact including for Subject Matter Experts and requests for partnerships
- Performs cross-functional and other duties as assigned and/or requested
- Support a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements.
Job Requirements
- Bachelor’s degree in Social or Health Sciences combined with at least two (2) years of operational and/or advanced administrative experience.
- Demonstrated experience in the preparation and presentation of reports
- Experience with project administration including tracking deliverables, processing invoices, using Excel for budgets and correspondence with external stakeholders
- Excellent organizational, planning and time management skills, with the ability to multi-task, produce and coordinate projects to tight deadlines
- Proficiency in Microsoft Office including Word, Excel, and PowerPoint
- Strong verbal and written communication skills
- Proven ability to work independently with minimal supervision while accomplishing objectives within target timeframes
- Experience working with diverse clients and stakeholders in a health care and settlement environment is preferred
- Knowledge of immigrant and refugee issues and the settlement sector in Canada is preferred
- Experience working with a Federal funder such as Immigration, Refugee and Citizenship Canada (IRCC) is preferred
- Bilingualism (French/English) and/or proficiency in a second language is an asset
