ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently seeking an intermediate level, energetic, detailed oriented, highly organized individual to join our fast-paced Legal Administrative Assistant team in the Toronto office Corporate Services Department.
RESPONSIBILITIES
As an integral member of the Legal Administrative Assistant and Corporate Services teams, the incumbent will be required to assist professionals and Law Clerks within our Business Law department.
Responsibilities may include, and are not limited to, the following:
- Preparing routine correspondence, revising documents and preparing record books.
- Assisting with drafting various corporate documents and forms, including extra-provincial and extra-territorial annual returns, business name and Limited Partnership registrations and renewals.
- Updating and maintaining corporate records database and minute books, including Athennian database.
- Preparing share certificates, share registers and ledgers for minute books.
- Maintaining bring-forward system on behalf of busy professionals to ensure corporate filings are effected within specified timeframe.
- Docket entry, review of monthly pre-bills, making necessary changes/corrections. Sending accounts via Accounting Email System and Chrome River expense reimbursement. Preparing internal accounting forms.
- Arranging and co-ordinating meetings.
- Other duties as required.
QUALIFICATIONS
- Legal Administrative Assistant Diploma from a recognized college preferred.
- 5+ years experience as a Legal Administrative Assistant, preferably in a Corporate Services Department.
- Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities.
- Strong work ethic with excellent attention to detail and strong organizational and prioritization abilities.
- Ability to take initiative and exercise sound judgement.
- Strong knowledge of general office procedures, office systems, file management and associated policies.
- Possess the ability to handle more than one professional and to undertake additional responsibilities as required within the share and team.
- Be capable of implementing and maintaining practice management systems on behalf of busy professionals.
- Ability to work well in a team as well as work with minimum supervision when required.
- Proficiency in MS Word and Outlook, knowledge of corporate database (i.e. Athennian), document management systems (i.e., iManage) and docketing software (i.e., Expert Time) and generally possess strong technical skills.
- Ability to excel in a deadline-driven environment and willingness to work after hours, sometimes on short notice, in order to meet cut-off dates, if needed.
Gowling WLG employees benefit from a hybrid work environment.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
