administrative assistant

Lazeez Shawarma • co-op • Etobicoke, ON, CA • C$ 34 / hour • 1d ago

Work Term: Permanent
Work Language: English
Hours: 35 hours per week
Education: Secondary (high) school graduation certificate
Experience: 7 months to less than 1 year
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Direct and control daily operations
Direct staff
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Supervise other workers
Train staff
Establish and implement policies and procedures
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Organize staff consultation and grievance procedures
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Recruit and hire workers and carry out related staffing actions
Recruit and hire staff
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Conduct performance reviews
Supervise office and volunteer staff
Security and safety
Basic security clearance
Transportation/travel information
Own transportation
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

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