We are currently seeking 2 Digital Collections Assistants to join our forward-thinking team. In this pivotal volunteer role, you will contribute to the long-term preservation of at-risk historical documents, ensuring their accessibility for researchers, family historians, and genealogy enthusiasts worldwide. This role is ideal for anyone who is looking to gain work experience and references that will help boost your resume.

About the Ontario Genealogical Society

The Ontario Genealogical Society (OGS) is a leading organization committed to preserving and promoting Ontario’s rich genealogical and historical legacy. Our mission is to provide unparalleled access to genealogical records, resources, and expertise, empowering individuals to uncover and preserve their family histories.

Your Impact In This Role

As a Digital Collections Assistant, you will play a vital role in safeguarding Ontario’s historical heritage. Working closely with the Digital Collections Manager, you will assist in digitizing archival materials and preparing them for inclusion in our digital library. Your efforts will directly benefit individuals researching their roots and contribute to the preservation of irreplaceable genealogical resources.

Key Responsibilities

Collaborate with the Digital Collections Manager to evaluate, prioritize, and organize archival materials for digitization, ensuring the most at-risk collections are addressed first.
Utilize advanced scanning equipment to create high-resolution digital images of documents, microfilms, and photographs.
Perform detailed indexing of digitized materials to ensure their metadata adheres to archival standards, making them easily searchable for researchers.
Prepare digitized files for upload to our secure cloud-based storage platform, ensuring proper organization and accessibility for OGS members.
Handle fragile materials with care, adhering to established archival and preservation protocols to maintain their integrity.
Assist with maintaining the organization’s digital library, identifying opportunities to enhance accessibility and user experience

What We’re Looking For

Passion for History and Preservation: A strong interest in genealogy, historical research, or archival work is essential.
Technical Proficiency: Experience with scanning equipment, digital file management, and basic image editing software is an asset.
Detail-Oriented: You possess a sharp eye for accuracy and an unwavering commitment to quality.
Self-Starter: You can work independently while adhering to project guidelines and deadlines.
Team-Oriented: Strong communication and collaboration skills to work effectively with the team.
Educational Background: A background in archival studies, history, or library sciences is beneficial but not required.

What You'll Gain

Meaningful work experience and references to boost your resume.
A unique opportunity to work with one of Canada’s most prominent genealogical organizations.
Hands-on experience in archival digitization, metadata creation, and digital library management.
Exposure to advanced preservation techniques and archival best practices.
Networking opportunities with professionals and enthusiasts in genealogy, history, and archival science.
A meaningful way to contribute to preserving Ontario’s cultural and genealogical heritage for future generations.

Interested Candidates

Please apply through LinkedIn or directly on our website. We look forward to hearing from you! Only candidates selected for an interview will be contacted. Thank you for your interest in the Ontario Genealogical Society.

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Digital Collections Assistant (Volunteer)