Are you a skilled real estate administrator with a proven track record and exceptional expertise in the industry? Are you passionate about providing outstanding client care and administrative support? Do you like to take initiative and go the extra mile?

If this sounds like you – we’d love to have you join our team!

The Sidorova Inwood Real Estate Team is currently hiring an Office Administrator & Listing Coordinator to support our busy and growing team. This new hire will be working in our office located in West Toronto. This position is a high-functioning, multi-tasking role that will involve all aspects of Real Estate (i.e. Service Coordinating, Paperwork, Brokerloading, Administration, etc.).

Responsibilities include, but are not limited to:

Providing day-to-day administrative support to the team
Coordinate and schedule home inspections, staging, photography, cleaning, etc.
Manage incoming and outgoing communications with all clients (phone, text, emails, meetings, etc.)
Act as a liaison between sellers, agents and other parties involved in the listing process
Brokerloading MLS listings and updating as required
Visit properties when required (collect property information)
Enter listing information and appointment instructions into BrokerBay
Assist with the preparation of comparative market analysis (CMA’s) reports
Manage paperwork and ensure that all documents are completed accurately and in a timely manner
Email all appropriate paperwork to the deal's department and lawyer’s office
Maintain property expenses and translating into reports for the Broker on a monthly basis
Crafting the office window display weekly and seasonally
Maintaining the inventory of office supplies and signs
Maintaining the cleanliness of the office
Support the Marketing Manager & Database Specialist as required

Requirements:

Minimum of 3 years experience in Real Estate Administration
Must be proficient in English
Familiarity & experience with Docusign, Webforms and MLS systems (i.e. REALM)
Proficient with Microsoft Excel
Experience using a CRM System and BrokerBay
Above average data entry and computer skills are essential
Proven organizational and time management skills
Willing to work occasional evenings and weekends for events
Driver's License required. Having your own vehicle is preferred, but not necessary

If you're prepared to thrive in a fast-paced environment, have excellent organizational skills, a keen eye for detail, and a genuine passion for real estate, we invite you to apply for this exciting opportunity.

We offer competitive compensation alongside a casual dress code and a supportive, collaborative team atmosphere.

*We thank all candidates in advance for their interest in this position; however only those selected for an interview will be contacted*

Job Type: Full-time

Pay: $55,000.00-$60,000.00 per year

Additional pay:

Bonus pay
Overtime pay

Benefits:

Casual dress
Paid time off

Schedule:

8 hour shift
Monday to Friday

Education:

Secondary School (required)

Experience:

Real Estate Administration: 3 years (preferred)

Language:

English (required)

Location:

Toronto, ON M6S 2E2 (preferred)

Work Location: In person

Application deadline: 2025-01-24

RE/MAX Professionals Sidorova Inwood Realty jobs

Office Administrator