Job Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of our office and supporting executive functions.

Responsibilities

Serve as primary point of contact for the executive and assist with special projects.
Manage complex calendars, schedule appointments, meetings, and travel arrangements.
Handle incoming and outgoing communications (emails, calls, mail).
Schedule meetings, prepare agendas, minutes, reports, and manage arrangements.
Prepare invoices, reports, memos, financial statements, and handle contracts and documents.
Assist executive with day-to-day tasks, prioritizing requests for effective time management.
Arrange travel itineraries, make reservations, and ensure necessary documents are in place.
Manage personal appointments, errands, and related tasks.
Handle personal correspondence, travel arrangements, and other reservations.

Experience

Proven experience as an Executive Assistant or in a similar administrative role is preferred.
Proficiency in Google Suite applications (Docs, Sheets, Drive) is required.
Familiarity with QuickBooks for basic financial management is a plus.
Strong typing skills with a focus on accuracy and speed.
Excellent proofreading skills to ensure all documents are error-free.
Demonstrated ability to handle confidential information with discretion.
Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Permanent, In Person

Benefits:

Dental care
Extended health care
Paid time off

Schedule:

Monday to Friday

Ability to commute/relocate:

Mississauga, ON L4Z 1V4: reliably commute or plan to relocate before starting work (preferred)

Education:

Bachelor's Degree (required)

Experience:

Administrative: 1 year (required)

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Executive Assistant