ABOUT THE PLAN OFFICE OF THE IWA–FOREST INDUSTRY PENSION AND LTD PLANS

Established to support Canadian forestry workers and their families, the IWA–Forest Industry Pension and LTD Plans provide pension and disability benefits and rehabilitation services to members.

With over four billion in assets, 400+ participating employers and more than 70,000 members, the IWA–Forest Industry Pension Plan is one of Canada’s top 100 pension funds and is one of the top private sector pension funds in BC. The IWA–Forest Industry LTD Plan was created almost a decade after the pension plan, and now serves over 8,000 members across western Canada.

The plans are intended to supplement government retirement benefits and provide financial protection in the event of illness and injury. They are a valuable part of members’ financial security in retirement and beyond. Both plans are administered by the Plan Office, which manages plan assets and benefits.

WE OFFER:

Full range of benefits include vision, extended health, dental, Health Spending Account
Defined Benefit Pension Plan
Nine-Day Fortnight
Company sponsored Staff Appreciation Day, Christmas Party and social events
Three weeks’ vacation to start
Transit/parking/fitness subsidy
Central Burnaby location close to transit
Plus, much more….

WHO YOU ARE

You are a positive, highly versatile individual and strong attention to detail to join our administrative support team in the full-time role of Office Assistant. As the Office Assistant, you will work closely with other team members to greet visitors, coordinate, and communicate office activities, answer and refer inbound telephone calls, type correspondence, coordinate monthly mail merges, assist with Board Meetings, and back up other members of the team with such duties as mail. If you have a great attitude and a willingness to learn and help, we can teach you the tasks.

Some of your responsibilities include:

Respond to telephone, e-mail, and in-person inquiries from staff, members, trustees, consultants, and other parties
Format, merge and proofread all correspondence for the Pension, LTD Departments and other departments that may need assistance. Ensure all typing is completed accurately and in a timely manner.
Coordinate monthly mail merges
Electronically file all correspondence that incoming and outgoing
Support meetings in the boardrooms, schedule catering, facilitate set up and clean-up which includes ensure there is always coffee and water available, arrange catering, removing dishes, setting up for next meeting
Present a positive and professional image of the organization to all visitors, supplies, inquiries and other interactions
Dispatch and accept courier packages
Assist with annual and monthly mail outs
Plus, other assignments and projects

YOU HAVE/ARE

Post-secondary certificate or diploma in Office Administration with one years’ experience in an office environment, or a combination of education and experience will be considered
Must be able to work independently and within a team environment
Excellent attention to detail and accuracy
Proficient with MS Office, including Word, Excel and Outlook
Proactive and flexible to meet changing work needs and demands
Great attitude, wiliness to step up and help where needed

ADDITIONAL INFORMATION

This position is part of the MoveUp Movement of United Professional union.

The IWA—Forest Industry Pension and LTD Plans are responsible for the management and protection of large amounts of confidential information. All employees are expected to understand the requirements of and act in accordance with provincial privacy laws as well as to adhere to internal controls and policies to ensure confidential information is not revealed to or distributed or discussed with anyone other than as required to perform the duties of the position.

We thank you for your application; however, only successful applicants will be contacted.

HOW TO APPLY

Please forward your resume with cover letter. This position will remain open until filled.

Job Type: Full-time

Pay: $4,257.00-$4,938.00 per month

Benefits:

Commuter benefits
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site gym
Vision care

Schedule:

Monday to Friday

Education:

Secondary School (preferred)

Experience:

Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)

Work Location: In person

IWA-Forest Industry Pension & LTD Plans jobs

Office Assistant/Receptionist