Job description
Job Title: Payroll and Benefits Coordinator
Employment Type - Contract
Location: Toronto
Who we are:
Founded in 1995, QPS is a leading independent third-party testing, certification, and field evaluation organization, headquartered in Toronto, Ontario. Our state-of-the-art testing laboratory is in Toronto, and we have engineering service offices across Canada, the USA, and Europe. We pride ourselves on employing top-tier engineering and support staff who bring unparalleled expertise. Our unmatched customer service—reflected in our delivery times, cost efficiency, and overall positive attitude—has attracted and retained thousands of very satisfied customers.
For more information, please visit our website (https://www.qps.ca/) QPS Evaluation Services - Field Evaluation, Certification & Testing
QPS, as part of the Applus Laboratories (https://www.applus.com/global/en/ ) is now in a growth mode and is looking for talented individuals to be a part of the engaged workforce.
Who Are We Looking For
We seek a detail-oriented and dependable Payroll and Benefits Coordinator who can independently manage payroll processing and benefits administration for Canadian and US employees. This role is critical in ensuring accurate and timely payroll, compliance with Canadian and US regulations, and exceptional support to our employees. You will also take ownership of benefits administration and year-end reporting and collaborate with HR and Finance teams to streamline processes. The ideal candidate will bring expertise in payroll, a proactive attitude, and a commitment to maintaining high standards.
Key Responsibilities
Payroll Administration
- Process bi-weekly payroll for Canadian and US employees using ADP.
- Ensure compliance with Canadian and US payroll legislation, including tax filings and reporting requirements.
- Manage and maintain employee payroll records, ensuring data accuracy within ADP systems.
- Reconcile payroll accounts and resolve discrepancies.
- Support year-end payroll activities, including preparing and distributing T4s and W-2s.
Benefits Administration
- Administer employee benefits programs, including enrollments, changes, and terminations.
- Ensure compliance with Canadian and US benefits regulations.
- Reconcile benefits accounts and address discrepancies promptly.
Employee Support
- Respond to employee inquiries about payroll, benefits, and deductions professionally and efficiently.
- Guide on payroll and benefits-related policies and procedures.
Collaboration and Process Improvement
- Work closely with HR and Finance teams to enhance payroll and benefits processes.
- Stay up to date with legislative changes affecting payroll and benefits in Canada and the US and recommend necessary updates.
- Prepare and distribute payroll and benefits reports to stakeholders as required.
What Do You Need to Succeed?
To succeed in this role, you should have:
Education and Certification:
- Payroll Compliance Professional (PCP) designation is required.
Experience:
- Minimum of 3+ years in payroll and benefits administration with proven accuracy and compliance.
- Experience with ADP payroll and benefits systems.
Skills and Competencies:
- Payroll Expertise: Comprehensive understanding of Canadian and US payroll laws, tax regulations, and reporting requirements.
- Benefits Administration: Skilled in managing employee benefits programs, including enrollments, terminations, and compliance.
- Attention to Detail: Ensures accuracy in all payroll and benefits processes.
- Organizational Skills: Manages multiple responsibilities efficiently and meets deadlines.
- Proactive Problem Solver: Anticipates challenges, identifies improvement opportunities, and resolves issues independently.
- Communication: Communicates clearly and professionally, simplifying complex information for employees and stakeholders.
- Time Management: Prioritizes effectively in a fast-paced, dynamic environment.
What We Offer
- Collaborative Environment: Work alongside experienced and supportive professionals who are dedicated to your success.
- Career Growth: Grow your career in a company that values and recognizes the contributions of its employees.
- Energizing Work Atmosphere: Join a dynamic environment committed to delivering quality results and treating customers with the utmost respect.
- Competitive Salary: We offer a competitive salary that reflects your skills and experience.
- Opportunities for Professional Development: Access to training and development programs to help you reach your career goals.
Equal Opportunity Employer:
QPS is an equal opportunity employer, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard. Upon request, QPS will provide reasonable accommodation and please let us know it by sending an email to us.
QPS will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity, and expressions, genetic information, martial status, age or disability.
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Schedule:
Application question(s):
- Do you currently hold a Payroll Compliance Professional (PCP) designation?
- Are you comfortable committing to a 6-month contract with the possibility of extension to 1 year?
Experience:
- ADP Workforce Now: 2 years (required)
Work Location: In person
