Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
The Marketing Coordinator is responsible for the support and service of the marketing and communications team, where you will contribute to the successful delivery of high-quality projects for our internal clients, both lawyers and business professionals. We are looking for someone who is outgoing, organized and enthusiastic, with a strong desire for learning. This is a detail-oriented position with an emphasis on project coordination and delivery, high-level client service, and strong understanding of systems and workflow processes.
Major Responsibilities
- Coordinate the workflow of marketing requests from start to finish
- Develop and maintain detailed project schedules, ensuring all deadlines are met
- Communicate project timelines, requirements, and updates to stakeholders and team members
- Facilitate regular meetings to review project status and resolve any issues that arise
- Utilize project management software (Monday.com) to ensure all project details are accurate and current
- Foster a good working relationship with internal clients
- Manage departmental invoices and budget tracking
- Manage printing and delivery of marketing merchandise and collateral
- Support ad-hoc requests and projects as required
Position Requirements
Education and Experience
University or college diploma (preferably in marketing or communications), plus a minimum of two to three years’ experience as a Traffic Coordinator, Project Coordinator, or similar role in a professional services or B2B company preferably. Print production experience would be considered an asset. An equivalent combination of education, training and experience will be considered.
Knowledge and Skills
- Excellent proficiency in Microsoft Word, Excel and PowerPoint. Prior experience with project management software is a bonus.
- You are detail-oriented with strong time management, organization, and problem-solving skills
- Strong interpersonal and written communication skills.
- Strong customer service skills and professionalism to interact with legal professionals and clients
- You have a “can do” attitude and work well under pressure and with completing deadlines
- Bilingual (English/French) is not required, but will be considered an asset
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
