About SJC Media
SJC Media is Canada’s fastest growing media company and the largest and most decorated magazine publisher in the country. Bolstered by a network of strong digital properties, we engage Canadians of all ages, in all parts of the county, around topics about which they are deeply passionate about.
We are seeking a highly organized and detail-oriented Events Assistant to join our dynamic team at SJC Media. The successful candidate will play a crucial role in supporting the administration, logistics, and vendor management aspects of our events. This position requires a proactive individual who can seamlessly coordinate with the leadership team and ensure that all events run smoothly.
Key Responsibilities:
Administrative Support:
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- Assist with day-to-day administrative tasks, including scheduling meetings, managing calendars, and coordinating communication between departments.
- Prepare and maintain event-related documentation, such as contracts, invoices, and budgets.
- Handle general office duties, including filing, data entry, and managing correspondence.
Event Logistics:
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- Coordinate event logistics, including venue selection, catering, transportation, and accommodation arrangements.
- Ensure all event materials and equipment are prepared and available on-site.
- Assist with event setup and teardown, ensuring that all elements are executed to the highest standard.
Vendor Management:
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- Liaise with vendors, suppliers, and contractors to secure services and negotiate contracts.
- Manage vendor relationships, ensuring timely delivery of goods and services.
- Oversee payment schedules and ensure all vendors are compensated promptly.
Leadership Team Support:
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- Provide direct support to the leadership team by assisting with event planning and execution.
- Participate in brainstorming sessions and contribute ideas for improving event processes and experiences.
- Assist in the preparation of post-event reports, analyzing the success and areas for improvement.
Qualifications:
- Bachelor’s degree in Event Management, Business Administration, or related field.
- 2+ years of experience in event planning, administration, or a related role.
- Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with a keen attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
- Ability to work under pressure and meet tight deadlines.
- A proactive attitude and a team-oriented mindset.
If this sounds like you, we'd love to hear from you. Please use the link to apply and include a cover letter telling us a bit more about yourself and why you'd be a great fit for the role.
SJC Values
- Amaze our customers: We put our customers’ evolving needs at the heart of the business and inspire through our ideas, quality and service.
- Be relentlessly curious: We take the initiative to learn, try new things and brainstorm the next big idea.
- Respect every individual as equal: We value diversity as the means to creativity and cultivate a collaborative environment where everyone belongs.
- Innovate and adapt with urgency: Forward-thinking and flexible, we react quickly and boldly to change.
- Contribute to our community: We apply our resources and passions to make a difference – for people and our planet.
Accommodations at SJC
SJC is an equal-opportunity employer. SJC is committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise the Human Resources department if any accommodations are needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.
Inclusion at SJC
Equality and respect for all is one of our founding values and core beliefs at SJC. We are a diverse group with associates of all ages, orientations, races, and talents. We celebrate this diversity and we draw strength from it. Inclusivity at SJC means fostering a culture that welcomes and respects each individual as equal – both inside our walls and within the larger community
