Bring Your Experience Supporting Executives
And Make an Impact on Our Operations Leadership Team
CPA Ontario is seeking an Executive Assistant who will support the Chief Financial Officer and Operations Leadership Team. In this role you will contribute to a well-organized and effective environment in which the Operations Team can function, while maintaining a high degree of accuracy and attention to detail in your deliverables and discretion in your daily work. The role also requires the ability to work efficiently and effectively with a demanding workload and fast-paced, often complex environment.
What You’ll Be Doing:
Providing comprehensive administrative support to the CFO and members of the Operations Leadership team.
Tracking deliverables, organizing virtual and in-person meetings, team events and compiling materials, documents, creating presentations, spreadsheets, reports, templates and preparing agendas.
Assisting in the development of presentations, including graphics, compiling required content independently from multiple sources, formatting, reviewing and editing as required.
Coordinating, monitoring and following-up with various project teams and gathering insight on internal initiatives as required by the Operations’ Leadership Team, and related stakeholders.
Overseeing communications such as emails, phone calls, reports, and internal correspondence. Ensuring stakeholders are informed and up to date while maintaining a high degree of tact, discretion, and confidentiality.
Supporting the Operations Leadership team during Financial and Committee cycles including workplan schedule tracking and coordinating meetings to meet timelines and deliverables. Assisting with preparing, reviewing and compiling materials for quarterly Committee and Board meetings. Liaise between CEO office and Finance/Risk teams, ensuring strict adherence to version control for distributed materials.
Coordinating process for onboarding and offboarding of Operations team members, including liaising with HR, IT, and other business units, coordinating meet-and-greet meetings, IT deployments and ensuring smooth onboarding processes.
Supporting overall engagement by coordinating and scheduling Operations Team townhall meetings. skip-level meetings with the CFO and more.
Assisting the Executive Assistant of Office of the CEO in organization of Senior Leadership meetings, quarterly Committee and Council meetings, and serving as back-up to CEO as required.
Who You Are:
A post-secondary graduate with a degree or diploma with a minimum of 5 years’ proven experience providing senior-level administrative support to multiple leaders simultaneously, preferably managing the office and the portfolio of a CFO.
Experienced working in a dynamic environment with proven ability to exercise judgement, discretion and tact when handling sensitive and confidential matters.
A strong communicator (verbal and written) with excellent project management and critical thinking skills and the ability to deal with individuals and situations with tact, discretion, and diplomacy.
Expert level skill in Microsoft Word, Excel, Outlook, Teams, SharePoint and PowerPoint.
Able to prioritize multiple deadlines and excel at time management combined with a high degree of attention to accuracy and detail.
Self-motivated, flexible, with the ability to work as part of the team and work autonomously.
What We Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible work environments. As part of our Hybrid work culture, we provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.
Diversity and inclusion. We recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession and enable CPAs to lead business and society forward.
Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Who We Are:
We protect the public. We advance the profession. We enable CPAs to lead business and society forward. We ensure that our 103,000 members and 18,000 students meet the highest standards of integrity and expertise. We help them stay ahead of global market trends and abreast of regulatory change. CPAs represent a globally recognized, premium designation. Our Chartered Professional Accountants are valued by organizations in all industries for their financial expertise, strategic thinking, management skills and leadership. We believe that success happens when both business and society benefit. For information on the profession visit: cpaontario.ca.
We Appreciate Your Interest In CPA Ontario And This Position:
At CPA Ontario, we are committed to building high-performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you. We encourage you to set up CPA Ontario job alerts for positions that align to your experience and career goals.
CPA Ontario is an inclusive employer. Accommodation is available under the Ontario Human Rights Code. If you require a disability-related accommodation to participate in the recruitment process, please email accessibility@cpaontario.ca with “Accommodation Required” in the subject line to provide your contact information. A member of the Recruitment team will contact you within 48 hours.
